Wautoma Area School District
Approved: 03/13/2003
A student record folder of Wautoma Area School District students shall be maintained in the interest of the student to assist the school in providing appropriate educational experiences.
The Board recognizes the need for confidentiality of student records. Therefore, the District shall maintain the confidentiality of student records at collection, storage, disclosure, and destruction.
Student records shall be available for inspection or release only with proper notification, or prior written approval of the parent/legal guardian or adult student, except in situations where legal requirements specify release of records without such notification or prior approval.
Building Administrators shall have primary responsibility for the collection, maintenance, and dissemination of pupil records in accordance with State and federal laws and established procedures. All persons collecting or using pupil records shall be trained in confidentiality policies and procedures.
For purposes of Board policy and its implementing guidelines, student records will include data kept in any form regarding students. Confidentiality provisions shall apply to information maintained in record form and oral exchanges regarding the contents of such record information.
Annually, the District shall inform the parent/legal guardian of minor students and adult students of this policy and its implementing procedures. Persons who feel that their rights under federal law have been violated may file a written complaint with the U.S. Department of Education.
GUIDELINES FOR THE MAINTENANCE AND CONFIDENTIALITY OF STUDENT RECORDS Rule 347
Wautoma Area School District
Approved 03/13/2003
I. DEFINITIONS
A. Student records include all records relating to an individual student, regardless of
format, maintained by a school other than notes or records maintained for personal use by a teacher or other certified personnel who is required by the state superintendent under
State Statute 115.28(7) to hold a certificate, license or permit if such records and notes
are not available to others, and records necessary for and available only to persons involved in the psychological treatment of a student.
B. Progress records means those student records which include:
1. The student’s grades.
2. A statement of the courses the student has taken.
3. The student’s attendance record.
4. The student’s immunization records.
5. Any lead screening records required under Wisconsin State Statute 254.162.
6. Records of the student’s school extracurricular activities.
C. Behavioral records means those student records which include:
1. Psychological tests.
2. Personality evaluations.
3. Records of conversations.
4. Any written statement relating to an individual student’s behavior, tests relating specifically to achievement, or measurement of ability.
5. A student’s physical health records other than his/her immunization records.
6. Law enforcement officers’ records obtained under State Statute 48.396(1m).
7. Any other student records that are not progress records.
D. Student Physical Health Care Records are those student records that include basic health information about a student including:
1. The student’s immunization records.
2. Emergency medical card.
3. Log of first aid and medicine administered to the student.
4. Athletic permit card.
5. Record concerning the student’s ability to participate in an education program.
6. Results of any routine screening test such as for hearing, vision, or scoliosis, and any follow-up to such test.
7. Any other basic health information as determined by the State Superintendent of
Public Instruction.
E. Patient Health Care Records include all records relating to the health of a student prepared by or under the supervision of a health care provider that are not included in the student physical health records definition above.
F. Law Enforcement Records include those records and other information obtained from a law enforcement agency relating to:
1. The use, possession, or distribution of alcohol or a controlled substance by a student enrolled in the District.
2. The illegal possession of a dangerous weapon by a child.
3. Act for which a District student was taken into custody based on the law enforcement officer’s belief that he/she violated or was violating certain specified laws.
4. The act for which a juvenile enrolled in the District was adjudged delinquent.
5. The law enforcement agency may provide such record information to the District on its own initiative or on the request of the District Administrator or designee, subject to the agency’s official policy. Once the record information is received, the student named in the records and the parent/legal guardian of any minor student named in the records shall be notified of the information.
G. Court Records include those records received from a court clerk concerning a juvenile enrolled in the District who:
1. Has had a petition filed with a court alleging that he/she has committed a delinquent act that would be a felony if committed by an adult.
2. Has been adjudged delinquent.
3. Has school attendance as a condition of his/her court dispositional order.
4. Has been found to have committed a delinquent act at the request of or for the benefit of a criminal gang that would be a felony if committed by an adult and has been adjudged delinquent on that basis.
H. Directory data as designated by the Board Education includes:
1. The student’s name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height or members of athletic teams, dates of attendance, photographs, degrees and awards received, and the name of the school most recently previously attended by the student.
I. Special Education Records means those records that include:
1. Referral information (including notices and forms).
2. Signed parent/legal guardian consent or refusal for evaluation.
3. Individualized education program (IEP).
4. IEP team evaluations.
5. Individual reports.
6. Placement decisions.
7. Medical evaluations and prescriptions required to substantiate health care plans.
8. Medical evaluations used to substantiate a determination of disability.
9. Adult Student means a student who has attained 18 years of age. The consent required of and the rights accorded to the parent/legal guardian of a student while he/she was a minor shall thereafter only be required of an accorded to the adult student, except as otherwise provided.
II. CONFIDENTIALITY OF STUDENT RECORDS
A. Release of Student Records to Adult Student and the Parent/Legal Guardian of Minor Students.
1. Adult students and the parent/legal guardian of minor students shall have the right to inspect, review, and copy student records in accordance with state and federal laws and District rules and regulations.
2. Either parent/legal guardian may exercise his/her right to inspect records unless the school has been provided with evidence that there is a State law or court order governing such matters as a divorce decree, separation or custody agreement, or other legally binding instrument which specifically provides to the contrary.
3. Personally identifiable information from an adult student’s records may be disclosed to the student’s parent/legal guardian, without the adult student’s written consent, if the adult student is a dependent of his/her parent/legal guardian under the Internal
Revenue Code. An exception shall be made when an adult student has informed the school, in writing, that the information may not be disclosed.
4. Adult students or the parent/legal guardian of minor students shall be provided a copy of the student’s records upon request, including the student’s transcript, at no cost consistent with legal requirements. Transcripts requested by adult students or the parent/legal guardian of minor students to be provided to other persons, agencies, or institutions shall be provided at cost.
5. An adult student or the parent/legal guardian of a minor student shall, upon request, be shown the student’ behavioral records in the presence of a person qualified to explain and interpret the records. Such a student or parent/legal guardian shall, upon request, be provided with a copy of the behavioral records at no cost consistent with legal requirements.
B. Access/Release of Student Progress or Behavioral Records (Other than Patient Health Care Records) to Others.
1. The judge of any court of Wisconsin or the United States shall, upon request, be provided by the Board Clerk or designee with a copy of the progress records of a student who is the subject of any proceeding in such courts. A reasonable effort shallbe made to notify the adult student or the parent/legal guardian of a minor student in advance of compliance.
2. Names of dropouts shall be provided to a court in response to an order under the State law governing municipal school dropout ordinances.
3. If school attendance is a condition of a student’s dispositional order under section
48.355(2)(b)7 or 938.358(2), the Board shall notify the county department that is responsible for supervising the student shall be notified with five (5) days after any violation of the condition by the student.
4. A law enforcement agency shall be provided a copy of a student’s attendance record if the law enforcement agency certifies in writing that the student is under investigation for truancy or for allegedly committing a criminal or delinquent act and that the law enforcement agency will not further disclose the student’s attendance record information except as permitted by law. When a student’s attendance record is disclosed to a law enforcement agency for purposes of a truancy investigation, the student’s parent/legal guardian shall be notified of that disclosure as soon as practicable after that disclosure.
5. A fire investigator shall be provided a copy of a student’s attendance record if the fire investigator certifies in writing that:
a) The student is under investigation for arson.
b) The student’s attendance record is necessary for the fire investigator to pursue his/her investigation.
c) The fire investigator will use and further disclose the student’s attendance record only for the purpose of pursuing that investigation.
6. Student records shall be made available to school officials who have been determined by the Board to have legitimate educational interests, including safety interests, in such records. A “school official” is a person employed by the District who is required by the Department of Public Instruction (DPI) to hold a license; a person who is employed by or working on behalf of the District as an administrator, supervisor, instructor or support staff member (including health or medical staff and police school liaison personnel); a person serving on the Board; a person or company with whom the District has contracted to perform a specific task (such as an attorney, auditor, medical consultant, or therapist); or a parent/legal guardian or student serving on an official committee such as disciplinary or grievance committee, or assisting another school official in performing his/her tasks. A school official has a “legitimate educational interest” if the official needs to review a student record in order to fulfill his/her professional or District responsibility.
a) Law enforcement records received by the District may be made available to those school officials with legitimate educational interests, including safety interests, in the information. If law enforcement record information obtained/received by the District relates to a District student, the information shall also be disclosed to those District employees who have been designated by the Board to receive that information for the purpose of providing treatment programs for District students. The information may not be used as the sole basis for suspending or expelling a student form school, or as the sole basis for taking any other disciplinary action against a student, including action under the District’s athletic code.
b) Court records obtained by the District must be disclosed to District employees who work directly with the juvenile named in the records or who have been determined by the Board to have legitimate educational interests, including safety interests, in the information. An employee cannot further disclose the information and the information cannot be used as the sole basis for suspending or expelling a student from school.
(1) Upon the written permission of an adult student or the parent/legal guardian of a minor student, the school shall make available without unnecessary delay to the person named in the permission form a copy, at cost, of the student records requested.
The form for requesting the release of records must include the following information:
(a) The specific records that are authorized to be released.
(b) The reasons for such release.
(c) The parties or person to whom the information shall be released.
(2) Law enforcement records may not be made available under this exception unless specifically identified by the adult student or by
the parent/legal guardian of a minor student in the written permission.
c) Student records shall be provided to a court in response to a subpoena by parties to an action, or in compliance with a judicial order, to be used only for purposes of impeachment of any witness who has testified in the action. After an in-camera inspection, the courts may turn said records or parts thereof over to parties in the action or their attorneys if said record would be relevant and material to a witness’ credibility or competency. A reasonable effort shall be made to notify the adult student or the parent/legal guardian of a minor student in advance of compliance with the order.
d) The Board shall disclose a student’s records in compliance with a courtordered educational plan after making a reasonable effort to notify the adult student or the parent/legal guardian of a minor student.
7. The District Administrator or designee may provide the Department of Public
Instruction (DPI) or other public officer with information required under Chapters 115 to 121 of the state statutes. Upon request, the Board shall provide the DPI with any student record information that relates to an audit or evaluation of a federal or state-supported program or that is required to determine compliance with state law provisions.
8. Notwithstanding their confidential status, student records may be used in suspension and expulsion proceedings and by the IEP team in accordance with state and federal law.
9. Information from a student’s immunization records shall be made available to state
and local health officials to carry out immunization requirements.
10. Upon request, the Board Clerk or designee shall provide the names of students who have withdrawn from school prior to graduation to the technical college district board in which the public school is located or, for verification of eligibility for public assistance to the Department of Health and Family Services, the Department of Workforce Development or a county department under sections 46.215, 46.22, or 46.23 of the State Statutes.
11. A student’s records shall be disclosed in compliance with a court order under
Wisconsin’s delinquency statutes after a reasonable effort has been made to notify the student’s parent/guardian.
12. In response to a court order, the District shall provide to the court the names of all persons known by the District to be dropouts and who reside within the county in which the circuit court or the municipality court is located.
13. Annually, on or before August 15, the District shall report to the appropriate community services boards established under sections 51.42 and 51.437 the names of students who reside in the District, who are 16 years of age or older, who are not expected to be enrolled in an educational program two years from the date of the report and who may require services under sections 51.42 and 51.437 (community mental health, development disabilities, alcoholism and drug abuse).
14. Personally identifiable information from the student records of an adult student may be disclosed to the parent of the adult student without the written consent of the adult student if the adult student is a dependent of his/her parent for tax purposes (under the Federal Internal revenue Code, 26 USC). This may be done unless the adult student has informed the school, in writing, that the information may not be disclosed.
15. The District shall, upon request, provide student disciplinary records necessary for purposes of student enrollment in another public school district as permitted by law.
These records may include:
a) A copy of any expulsion finding and orders or records of any pending disciplinary proceedings involving the student.
b) A written explanation of the reasons for the expulsion or pending disciplinary proceedings.
c) The length of the term of the expulsion or the possible outcomes of the pending disciplinary proceedings.
16. Copies of student records shall be provided without unnecessary delay at cost to the person or agency that is authorized to inspect them.
C. Access/Release of Directory Data.
Except as otherwise provided below, directory data may be disclosed to any person after the school has:
1. Notified the parent/legal guardian of the categories of information that it has designated as directory data with respect to each student.
2. Informed such persons that they have 14 days to inform the school that all or any part of the directory data may not be released without their prior consent, and allowed 14 days for such persons to inform the school, in writing, of all the directory data items they refuse to permit the District to designate as directory data about that students. At the end of this two-week period, each student's records will be appropriately marked by the records custodian to indicate items the District will designate as directory data about he student. This designation will remain in effect until it is modified by the written direction of the adult student or parent/legal guardian of a minor student
3. If the District has followed the notification procedure outlined above, and the adult student or the parent/legal guardian of a minor student does not object to the directory data being released, the Board Clerk shall, upon request, provide the name and address of each student expected to graduate from high school in the current school year to the technical college district board.
4. If the school has followed the notification procedure outline above, and the adult student or parent/legal guardian does not object to the directory data being released, the Board Clerk or designee shall, upon request, provide any representative of law enforcement agency, district attorney, city attorney or corporation counsel, county department under sections 46.215, 46.22, or 46.23, or a court record, or municipal court with such directory data information relating to any such student enrolled in the
District for the purpose of enforcing that student’s school attendance, to respond to a health or safety emergency or to aid in the investigation of alleged criminal or delinquent activity by a student enrolled in the District.
D. Access/Release Student Patient Health Care Records.
All student patient health care records shall remain confidential. They may only be released to persons specifically designated in the state patient health care records laws or to other persons with the informed consent of the patient or a person authorized by the patient. Student patient health care records maintained by the District may only be released without informed consent to a District employee or agent if any of the following apply:
1. The employee or agent has responsibility for the preparation or storage of patient health care records.
2. Access to patient health care records is necessary to comply with a requirement in federal or state law.
3. Any part of a student health care record that concerns the results of a test for the presence of HIV or antibody to HIV (the virus which causes acquired immunodeficiency syndrome – AIDS) shall be confidential and may be disclosed only with the informed written consent of the test subject.
III. RECORDS MAINTENANCE/DISCLOSURE
A. While students are attending school, their records will be maintained in the school of attendance. Upon transfer of the student to another school operated by the District, the records shall be transferred to that school. When the student ceases to be enrolled in a school operated by the District, his/her records will be transferred to the central administrative office. Patient health care records and law enforcement records shall be maintained separately from a student’s other records.
B. Each student record folder shall be examined at least annually for the purpose of eliminating extraneous or outdated materials contained therein. The principal will be responsible for having student records current and designating professional staff to review the student record folder.
C. The building principal shall have primary responsibility for maintaining the confidentiality of all student records kept at that school. All requests for inspection or for transfer to another school or school district should be directed to the building principal who will determine whether inspection or transfer is permitted under state and federal law and these guidelines. The building principal or qualified designee shall be present to interpret behavioral records when inspection is made under Section B(2)(b) above. Upon transfer of student records to the central administrative office, the District Administrator or qualified designee will assume these duties.
D. A record of each request for access to and each disclosure of personally identifiable information from a student’s record folder shall be maintained with such student’s records, except when the request is from or the disclosure is to the following person/party:
1. The adult student or the parent/legal guardian of a minor student.
2. A school official.
3. A party with written consent form the adult student or parent/legal guardian,
4. A party seeking directory data.
5. A party seeking or receiving the records as directed by a federal grand jury or other law enforcement subpoena and the issuing court or other issuing agency has ordered that the existence or the contents of the subpoena or the information in response to the subpoena not be disclosed.
IV. TRANSFER OF RECORDS
Student records relating to a specific student shall be transferred to another school or school district upon receipt of written notice from:
1. An adult student or the parent/legal guardian of a minor student that the student intends to enroll in the other school or school district.
2. Another school or school district that the student has enrolled.
3. A court that a student has been placed in a juvenile correctional facility or secured child caring institution.
V. AMENDMENT OF RECORDS
A. An adult student or parent/legal guardian of a minor student who believes that information contained in the student’s records is inaccurate, misleading, or otherwise in violation of the student’s privacy rights may request the records custodian amend the records. Such request shall be addressed in writing to the school official having custody of the records. Within ten school days of receiving the request, the District shall decide whether to amend the records in accordance with the request and inform the adult student or parent/legal guardian of the decision.
B. If the District refuses to amend the records, it shall inform the adult student or parent/legal guardian of the refusal and advise him/her of the right to a hearing before the
Board. The request for the hearing shall be filed in writing and include a specific statement of which records and how such with the District Administrator. The adult student or the parent/legal guardian of a minor student shall be given notice of the date, place, and time of the hearing reasonably in advance of the hearing
1. The Board President shall conduct the hearing. He/she shall designate two other Board members to serve with him/her on the hearing panel.
2. The adult student or parent/legal guardian shall be afforded the opportunity to present relevant evidence and may be assisted or represented by individuals of his/her choice at his/her own expense, including an attorney.
3. The decision of the hearing panel shall be based solely upon the evidence presented and shall include a summary of the evidence and the reason for the decision.
4. The hearing shall be held and adult student or parent/legal guardian of a minor student informed of the hearing panel’s decision in writing within ten school days
5. If the hearing panel decides that the information is inaccurate, misleading, or otherwise in violation of the student’s privacy rights, the education records of the student shall be amended accordingly.
6. If the hearing panel decides that the information is not inaccurate, misleading, or otherwise in violation of the student’s privacy rights, the District shall inform the adult student or parent/legal guardian of a minor student of the right to place a statement commenting upon the information in the education records and/or describing reasons for disagreeing with the decision of the hearing panel.
VI. RECORDS RETENTION
A. Records that are transferred to the District Administration Office when the student ceases to be enrolled shall be maintained as follows:
1. All behavioral records will be destroyed one year after the date the student graduates from or last attends a school in the District unless the student, or the parent/legal guardian of a minor student, gives permission that the records may be maintained for a longer period of time. Where such written permission is received, behavioral records shall be maintained for the time period specified in the written permission or, if no such time period is noted, for as long as the District’s needs require.
2. Student progress records shall be retained permanently after the student ceases to be enrolled in the District.
3. The District shall not destroy any educational records of a student if there is an outstanding request to inspect and review them.
B. Special Education Records
1. Student special education records will be maintained in the Special Education Office at Parkside School in accordance with District policy. The school office where the student attends may maintain a copy of a current IEP. The District shall maintain a listing of employees and their positions that are authorized to have access to records of special education students. This listing shall be posted in an area accessible to the public. All persons collecting or issuing personally identifiable information from student special education records shall receive training or instruction regarding the policies and procedures that the District has undertaken to ensure the confidentiality of any personally identifiable information maintained or collected by the District.
2. When the student ceases to be enrolled in a school operated by the District, within six
months from the time that student left the District, his/her records will be transferred to the District Administration Office. Records that are transferred to the District
Administration Office when the student ceases to be enrolled shall be maintained as follows:
3. All behavioral records will be destroyed one year after the date the student graduated from or last attended the school unless the student and his/her parent/legal guardian or the adult student give permission that the records may be maintained for a longer period time.
VII. COMPLAINTS REGARDING ALLEGED NONCOMPLIANCE WITH FEDERAL REQUIREMENTS
A. Adult students or the parent/legal guardian of minor students may file a complaint with the Family Policy Compliance Office of the U.S. Department of Education, 400
Maryland Avenue SW, Washington D.C., 20202-4605; for alleged District noncompliance with requirements of the Federal Family Educational Rights and Privacy
Act (FERPA).
VIII. ANNUAL NOTICE
A. Adult students and the parent/legal guardian of minor students shall be notified annually of the following:
1. The content of student records maintained by the District and the time during which they will be maintained.
2. Their rights to inspect, review, and obtain copies of student records.
3. Their rights to request the amendment of the student’s school records if they believe the records are inaccurate or misleading.
4. Their rights to consent to the disclosure of the student’s school records, except to the extent State and federal law authorizes disclosure with out consent.
5. The categories of student record information that has been designated as directory data and the right to deny the release of such information.
a) Such notice shall be published annually in the District’s official newspaper.
6. The right to file a complaint with the Family Policy Compliance Office of the U. S. Department of Education.
7. The notice shall be published in the District calendar and school handbooks/agendas.
8. The building principal shall ensure that each adult student and the parent/legal guardian of a minor student receive the annual notice as published at the time and place of enrollment.
Approved 03/13/2003
I. DEFINITIONS
A. Student records include all records relating to an individual student, regardless of
format, maintained by a school other than notes or records maintained for personal use by a teacher or other certified personnel who is required by the state superintendent under
State Statute 115.28(7) to hold a certificate, license or permit if such records and notes
are not available to others, and records necessary for and available only to persons involved in the psychological treatment of a student.
B. Progress records means those student records which include:
1. The student’s grades.
2. A statement of the courses the student has taken.
3. The student’s attendance record.
4. The student’s immunization records.
5. Any lead screening records required under Wisconsin State Statute 254.162.
6. Records of the student’s school extracurricular activities.
C. Behavioral records means those student records which include:
1. Psychological tests.
2. Personality evaluations.
3. Records of conversations.
4. Any written statement relating to an individual student’s behavior, tests relating specifically to achievement, or measurement of ability.
5. A student’s physical health records other than his/her immunization records.
6. Law enforcement officers’ records obtained under State Statute 48.396(1m).
7. Any other student records that are not progress records.
D. Student Physical Health Care Records are those student records that include basic health information about a student including:
1. The student’s immunization records.
2. Emergency medical card.
3. Log of first aid and medicine administered to the student.
4. Athletic permit card.
5. Record concerning the student’s ability to participate in an education program.
6. Results of any routine screening test such as for hearing, vision, or scoliosis, and any follow-up to such test.
7. Any other basic health information as determined by the State Superintendent of
Public Instruction.
E. Patient Health Care Records include all records relating to the health of a student prepared by or under the supervision of a health care provider that are not included in the student physical health records definition above.
F. Law Enforcement Records include those records and other information obtained from a law enforcement agency relating to:
1. The use, possession, or distribution of alcohol or a controlled substance by a student enrolled in the District.
2. The illegal possession of a dangerous weapon by a child.
3. Act for which a District student was taken into custody based on the law enforcement officer’s belief that he/she violated or was violating certain specified laws.
4. The act for which a juvenile enrolled in the District was adjudged delinquent.
5. The law enforcement agency may provide such record information to the District on its own initiative or on the request of the District Administrator or designee, subject to the agency’s official policy. Once the record information is received, the student named in the records and the parent/legal guardian of any minor student named in the records shall be notified of the information.
G. Court Records include those records received from a court clerk concerning a juvenile enrolled in the District who:
1. Has had a petition filed with a court alleging that he/she has committed a delinquent act that would be a felony if committed by an adult.
2. Has been adjudged delinquent.
3. Has school attendance as a condition of his/her court dispositional order.
4. Has been found to have committed a delinquent act at the request of or for the benefit of a criminal gang that would be a felony if committed by an adult and has been adjudged delinquent on that basis.
H. Directory data as designated by the Board Education includes:
1. The student’s name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height or members of athletic teams, dates of attendance, photographs, degrees and awards received, and the name of the school most recently previously attended by the student.
I. Special Education Records means those records that include:
1. Referral information (including notices and forms).
2. Signed parent/legal guardian consent or refusal for evaluation.
3. Individualized education program (IEP).
4. IEP team evaluations.
5. Individual reports.
6. Placement decisions.
7. Medical evaluations and prescriptions required to substantiate health care plans.
8. Medical evaluations used to substantiate a determination of disability.
9. Adult Student means a student who has attained 18 years of age. The consent required of and the rights accorded to the parent/legal guardian of a student while he/she was a minor shall thereafter only be required of an accorded to the adult student, except as otherwise provided.
II. CONFIDENTIALITY OF STUDENT RECORDS
A. Release of Student Records to Adult Student and the Parent/Legal Guardian of Minor Students.
1. Adult students and the parent/legal guardian of minor students shall have the right to inspect, review, and copy student records in accordance with state and federal laws and District rules and regulations.
2. Either parent/legal guardian may exercise his/her right to inspect records unless the school has been provided with evidence that there is a State law or court order governing such matters as a divorce decree, separation or custody agreement, or other legally binding instrument which specifically provides to the contrary.
3. Personally identifiable information from an adult student’s records may be disclosed to the student’s parent/legal guardian, without the adult student’s written consent, if the adult student is a dependent of his/her parent/legal guardian under the Internal
Revenue Code. An exception shall be made when an adult student has informed the school, in writing, that the information may not be disclosed.
4. Adult students or the parent/legal guardian of minor students shall be provided a copy of the student’s records upon request, including the student’s transcript, at no cost consistent with legal requirements. Transcripts requested by adult students or the parent/legal guardian of minor students to be provided to other persons, agencies, or institutions shall be provided at cost.
5. An adult student or the parent/legal guardian of a minor student shall, upon request, be shown the student’ behavioral records in the presence of a person qualified to explain and interpret the records. Such a student or parent/legal guardian shall, upon request, be provided with a copy of the behavioral records at no cost consistent with legal requirements.
B. Access/Release of Student Progress or Behavioral Records (Other than Patient Health Care Records) to Others.
1. The judge of any court of Wisconsin or the United States shall, upon request, be provided by the Board Clerk or designee with a copy of the progress records of a student who is the subject of any proceeding in such courts. A reasonable effort shallbe made to notify the adult student or the parent/legal guardian of a minor student in advance of compliance.
2. Names of dropouts shall be provided to a court in response to an order under the State law governing municipal school dropout ordinances.
3. If school attendance is a condition of a student’s dispositional order under section
48.355(2)(b)7 or 938.358(2), the Board shall notify the county department that is responsible for supervising the student shall be notified with five (5) days after any violation of the condition by the student.
4. A law enforcement agency shall be provided a copy of a student’s attendance record if the law enforcement agency certifies in writing that the student is under investigation for truancy or for allegedly committing a criminal or delinquent act and that the law enforcement agency will not further disclose the student’s attendance record information except as permitted by law. When a student’s attendance record is disclosed to a law enforcement agency for purposes of a truancy investigation, the student’s parent/legal guardian shall be notified of that disclosure as soon as practicable after that disclosure.
5. A fire investigator shall be provided a copy of a student’s attendance record if the fire investigator certifies in writing that:
a) The student is under investigation for arson.
b) The student’s attendance record is necessary for the fire investigator to pursue his/her investigation.
c) The fire investigator will use and further disclose the student’s attendance record only for the purpose of pursuing that investigation.
6. Student records shall be made available to school officials who have been determined by the Board to have legitimate educational interests, including safety interests, in such records. A “school official” is a person employed by the District who is required by the Department of Public Instruction (DPI) to hold a license; a person who is employed by or working on behalf of the District as an administrator, supervisor, instructor or support staff member (including health or medical staff and police school liaison personnel); a person serving on the Board; a person or company with whom the District has contracted to perform a specific task (such as an attorney, auditor, medical consultant, or therapist); or a parent/legal guardian or student serving on an official committee such as disciplinary or grievance committee, or assisting another school official in performing his/her tasks. A school official has a “legitimate educational interest” if the official needs to review a student record in order to fulfill his/her professional or District responsibility.
a) Law enforcement records received by the District may be made available to those school officials with legitimate educational interests, including safety interests, in the information. If law enforcement record information obtained/received by the District relates to a District student, the information shall also be disclosed to those District employees who have been designated by the Board to receive that information for the purpose of providing treatment programs for District students. The information may not be used as the sole basis for suspending or expelling a student form school, or as the sole basis for taking any other disciplinary action against a student, including action under the District’s athletic code.
b) Court records obtained by the District must be disclosed to District employees who work directly with the juvenile named in the records or who have been determined by the Board to have legitimate educational interests, including safety interests, in the information. An employee cannot further disclose the information and the information cannot be used as the sole basis for suspending or expelling a student from school.
(1) Upon the written permission of an adult student or the parent/legal guardian of a minor student, the school shall make available without unnecessary delay to the person named in the permission form a copy, at cost, of the student records requested.
The form for requesting the release of records must include the following information:
(a) The specific records that are authorized to be released.
(b) The reasons for such release.
(c) The parties or person to whom the information shall be released.
(2) Law enforcement records may not be made available under this exception unless specifically identified by the adult student or by
the parent/legal guardian of a minor student in the written permission.
c) Student records shall be provided to a court in response to a subpoena by parties to an action, or in compliance with a judicial order, to be used only for purposes of impeachment of any witness who has testified in the action. After an in-camera inspection, the courts may turn said records or parts thereof over to parties in the action or their attorneys if said record would be relevant and material to a witness’ credibility or competency. A reasonable effort shall be made to notify the adult student or the parent/legal guardian of a minor student in advance of compliance with the order.
d) The Board shall disclose a student’s records in compliance with a courtordered educational plan after making a reasonable effort to notify the adult student or the parent/legal guardian of a minor student.
7. The District Administrator or designee may provide the Department of Public
Instruction (DPI) or other public officer with information required under Chapters 115 to 121 of the state statutes. Upon request, the Board shall provide the DPI with any student record information that relates to an audit or evaluation of a federal or state-supported program or that is required to determine compliance with state law provisions.
8. Notwithstanding their confidential status, student records may be used in suspension and expulsion proceedings and by the IEP team in accordance with state and federal law.
9. Information from a student’s immunization records shall be made available to state
and local health officials to carry out immunization requirements.
10. Upon request, the Board Clerk or designee shall provide the names of students who have withdrawn from school prior to graduation to the technical college district board in which the public school is located or, for verification of eligibility for public assistance to the Department of Health and Family Services, the Department of Workforce Development or a county department under sections 46.215, 46.22, or 46.23 of the State Statutes.
11. A student’s records shall be disclosed in compliance with a court order under
Wisconsin’s delinquency statutes after a reasonable effort has been made to notify the student’s parent/guardian.
12. In response to a court order, the District shall provide to the court the names of all persons known by the District to be dropouts and who reside within the county in which the circuit court or the municipality court is located.
13. Annually, on or before August 15, the District shall report to the appropriate community services boards established under sections 51.42 and 51.437 the names of students who reside in the District, who are 16 years of age or older, who are not expected to be enrolled in an educational program two years from the date of the report and who may require services under sections 51.42 and 51.437 (community mental health, development disabilities, alcoholism and drug abuse).
14. Personally identifiable information from the student records of an adult student may be disclosed to the parent of the adult student without the written consent of the adult student if the adult student is a dependent of his/her parent for tax purposes (under the Federal Internal revenue Code, 26 USC). This may be done unless the adult student has informed the school, in writing, that the information may not be disclosed.
15. The District shall, upon request, provide student disciplinary records necessary for purposes of student enrollment in another public school district as permitted by law.
These records may include:
a) A copy of any expulsion finding and orders or records of any pending disciplinary proceedings involving the student.
b) A written explanation of the reasons for the expulsion or pending disciplinary proceedings.
c) The length of the term of the expulsion or the possible outcomes of the pending disciplinary proceedings.
16. Copies of student records shall be provided without unnecessary delay at cost to the person or agency that is authorized to inspect them.
C. Access/Release of Directory Data.
Except as otherwise provided below, directory data may be disclosed to any person after the school has:
1. Notified the parent/legal guardian of the categories of information that it has designated as directory data with respect to each student.
2. Informed such persons that they have 14 days to inform the school that all or any part of the directory data may not be released without their prior consent, and allowed 14 days for such persons to inform the school, in writing, of all the directory data items they refuse to permit the District to designate as directory data about that students. At the end of this two-week period, each student's records will be appropriately marked by the records custodian to indicate items the District will designate as directory data about he student. This designation will remain in effect until it is modified by the written direction of the adult student or parent/legal guardian of a minor student
3. If the District has followed the notification procedure outlined above, and the adult student or the parent/legal guardian of a minor student does not object to the directory data being released, the Board Clerk shall, upon request, provide the name and address of each student expected to graduate from high school in the current school year to the technical college district board.
4. If the school has followed the notification procedure outline above, and the adult student or parent/legal guardian does not object to the directory data being released, the Board Clerk or designee shall, upon request, provide any representative of law enforcement agency, district attorney, city attorney or corporation counsel, county department under sections 46.215, 46.22, or 46.23, or a court record, or municipal court with such directory data information relating to any such student enrolled in the
District for the purpose of enforcing that student’s school attendance, to respond to a health or safety emergency or to aid in the investigation of alleged criminal or delinquent activity by a student enrolled in the District.
D. Access/Release Student Patient Health Care Records.
All student patient health care records shall remain confidential. They may only be released to persons specifically designated in the state patient health care records laws or to other persons with the informed consent of the patient or a person authorized by the patient. Student patient health care records maintained by the District may only be released without informed consent to a District employee or agent if any of the following apply:
1. The employee or agent has responsibility for the preparation or storage of patient health care records.
2. Access to patient health care records is necessary to comply with a requirement in federal or state law.
3. Any part of a student health care record that concerns the results of a test for the presence of HIV or antibody to HIV (the virus which causes acquired immunodeficiency syndrome – AIDS) shall be confidential and may be disclosed only with the informed written consent of the test subject.
III. RECORDS MAINTENANCE/DISCLOSURE
A. While students are attending school, their records will be maintained in the school of attendance. Upon transfer of the student to another school operated by the District, the records shall be transferred to that school. When the student ceases to be enrolled in a school operated by the District, his/her records will be transferred to the central administrative office. Patient health care records and law enforcement records shall be maintained separately from a student’s other records.
B. Each student record folder shall be examined at least annually for the purpose of eliminating extraneous or outdated materials contained therein. The principal will be responsible for having student records current and designating professional staff to review the student record folder.
C. The building principal shall have primary responsibility for maintaining the confidentiality of all student records kept at that school. All requests for inspection or for transfer to another school or school district should be directed to the building principal who will determine whether inspection or transfer is permitted under state and federal law and these guidelines. The building principal or qualified designee shall be present to interpret behavioral records when inspection is made under Section B(2)(b) above. Upon transfer of student records to the central administrative office, the District Administrator or qualified designee will assume these duties.
D. A record of each request for access to and each disclosure of personally identifiable information from a student’s record folder shall be maintained with such student’s records, except when the request is from or the disclosure is to the following person/party:
1. The adult student or the parent/legal guardian of a minor student.
2. A school official.
3. A party with written consent form the adult student or parent/legal guardian,
4. A party seeking directory data.
5. A party seeking or receiving the records as directed by a federal grand jury or other law enforcement subpoena and the issuing court or other issuing agency has ordered that the existence or the contents of the subpoena or the information in response to the subpoena not be disclosed.
IV. TRANSFER OF RECORDS
Student records relating to a specific student shall be transferred to another school or school district upon receipt of written notice from:
1. An adult student or the parent/legal guardian of a minor student that the student intends to enroll in the other school or school district.
2. Another school or school district that the student has enrolled.
3. A court that a student has been placed in a juvenile correctional facility or secured child caring institution.
V. AMENDMENT OF RECORDS
A. An adult student or parent/legal guardian of a minor student who believes that information contained in the student’s records is inaccurate, misleading, or otherwise in violation of the student’s privacy rights may request the records custodian amend the records. Such request shall be addressed in writing to the school official having custody of the records. Within ten school days of receiving the request, the District shall decide whether to amend the records in accordance with the request and inform the adult student or parent/legal guardian of the decision.
B. If the District refuses to amend the records, it shall inform the adult student or parent/legal guardian of the refusal and advise him/her of the right to a hearing before the
Board. The request for the hearing shall be filed in writing and include a specific statement of which records and how such with the District Administrator. The adult student or the parent/legal guardian of a minor student shall be given notice of the date, place, and time of the hearing reasonably in advance of the hearing
1. The Board President shall conduct the hearing. He/she shall designate two other Board members to serve with him/her on the hearing panel.
2. The adult student or parent/legal guardian shall be afforded the opportunity to present relevant evidence and may be assisted or represented by individuals of his/her choice at his/her own expense, including an attorney.
3. The decision of the hearing panel shall be based solely upon the evidence presented and shall include a summary of the evidence and the reason for the decision.
4. The hearing shall be held and adult student or parent/legal guardian of a minor student informed of the hearing panel’s decision in writing within ten school days
5. If the hearing panel decides that the information is inaccurate, misleading, or otherwise in violation of the student’s privacy rights, the education records of the student shall be amended accordingly.
6. If the hearing panel decides that the information is not inaccurate, misleading, or otherwise in violation of the student’s privacy rights, the District shall inform the adult student or parent/legal guardian of a minor student of the right to place a statement commenting upon the information in the education records and/or describing reasons for disagreeing with the decision of the hearing panel.
VI. RECORDS RETENTION
A. Records that are transferred to the District Administration Office when the student ceases to be enrolled shall be maintained as follows:
1. All behavioral records will be destroyed one year after the date the student graduates from or last attends a school in the District unless the student, or the parent/legal guardian of a minor student, gives permission that the records may be maintained for a longer period of time. Where such written permission is received, behavioral records shall be maintained for the time period specified in the written permission or, if no such time period is noted, for as long as the District’s needs require.
2. Student progress records shall be retained permanently after the student ceases to be enrolled in the District.
3. The District shall not destroy any educational records of a student if there is an outstanding request to inspect and review them.
B. Special Education Records
1. Student special education records will be maintained in the Special Education Office at Parkside School in accordance with District policy. The school office where the student attends may maintain a copy of a current IEP. The District shall maintain a listing of employees and their positions that are authorized to have access to records of special education students. This listing shall be posted in an area accessible to the public. All persons collecting or issuing personally identifiable information from student special education records shall receive training or instruction regarding the policies and procedures that the District has undertaken to ensure the confidentiality of any personally identifiable information maintained or collected by the District.
2. When the student ceases to be enrolled in a school operated by the District, within six
months from the time that student left the District, his/her records will be transferred to the District Administration Office. Records that are transferred to the District
Administration Office when the student ceases to be enrolled shall be maintained as follows:
3. All behavioral records will be destroyed one year after the date the student graduated from or last attended the school unless the student and his/her parent/legal guardian or the adult student give permission that the records may be maintained for a longer period time.
VII. COMPLAINTS REGARDING ALLEGED NONCOMPLIANCE WITH FEDERAL REQUIREMENTS
A. Adult students or the parent/legal guardian of minor students may file a complaint with the Family Policy Compliance Office of the U.S. Department of Education, 400
Maryland Avenue SW, Washington D.C., 20202-4605; for alleged District noncompliance with requirements of the Federal Family Educational Rights and Privacy
Act (FERPA).
VIII. ANNUAL NOTICE
A. Adult students and the parent/legal guardian of minor students shall be notified annually of the following:
1. The content of student records maintained by the District and the time during which they will be maintained.
2. Their rights to inspect, review, and obtain copies of student records.
3. Their rights to request the amendment of the student’s school records if they believe the records are inaccurate or misleading.
4. Their rights to consent to the disclosure of the student’s school records, except to the extent State and federal law authorizes disclosure with out consent.
5. The categories of student record information that has been designated as directory data and the right to deny the release of such information.
a) Such notice shall be published annually in the District’s official newspaper.
6. The right to file a complaint with the Family Policy Compliance Office of the U. S. Department of Education.
7. The notice shall be published in the District calendar and school handbooks/agendas.
8. The building principal shall ensure that each adult student and the parent/legal guardian of a minor student receive the annual notice as published at the time and place of enrollment.
FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)-STUDENT DIRECTORY DATA NOTICE 347 Exhibit 1
Wautoma Area School District
Approved 9/12/1985
Revised 03/13/2003; 01/23/2006
The Board will provide annual notice to each parent/legal guardian and adult student a directory of data information and the right of the parent/legal guardian or adult student to refuse to permit the release of any or all specified information. The Board also directs the building administrators to notify students in their respective buildings of this policy at the beginning of each school year.
The notice will read as follows:
The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that schools, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records. However, the Wautoma Area School District may disclose appropriately designated “directory information’ without written consent, unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow the Wautoma Area School District to include this type of information from your child’s education records in certain school publications. Examples include: a playbill showing your student’s role in a drama production; the annual yearbook; honor roll or other recognition lists; graduation program; and sports activity sheets such as for wrestling, showing weight and height of team members.
Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with the directory information categories, names, addresses, and telephone listings unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent. These laws are: Section 9528 of the ESEA (20 U.S.C. 7908), as amended by the No Child Left Behind Act of 2001 (P.L. 107-110), the education bill, and 10 U.S.C. 503, as amended by section 544, the National Defense Authorization Act of Fiscal Year 2002 (P.L. 107-107), the legislation that provides funding for the Nation’s armed forces)
If you do not want the Wautoma Area School District to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing within 14 school days following your child’s physical placement in the school to keep all or part of said information confidential. The Wautoma Area School District has designated the following information as directory information: student’s name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height or members of athletic teams, dates of attendance, grade level, photographs, degrees and awards received, and the name of the school most recently previously attended by the student.
Approved 9/12/1985
Revised 03/13/2003; 01/23/2006
The Board will provide annual notice to each parent/legal guardian and adult student a directory of data information and the right of the parent/legal guardian or adult student to refuse to permit the release of any or all specified information. The Board also directs the building administrators to notify students in their respective buildings of this policy at the beginning of each school year.
The notice will read as follows:
The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that schools, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records. However, the Wautoma Area School District may disclose appropriately designated “directory information’ without written consent, unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow the Wautoma Area School District to include this type of information from your child’s education records in certain school publications. Examples include: a playbill showing your student’s role in a drama production; the annual yearbook; honor roll or other recognition lists; graduation program; and sports activity sheets such as for wrestling, showing weight and height of team members.
Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with the directory information categories, names, addresses, and telephone listings unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent. These laws are: Section 9528 of the ESEA (20 U.S.C. 7908), as amended by the No Child Left Behind Act of 2001 (P.L. 107-110), the education bill, and 10 U.S.C. 503, as amended by section 544, the National Defense Authorization Act of Fiscal Year 2002 (P.L. 107-107), the legislation that provides funding for the Nation’s armed forces)
If you do not want the Wautoma Area School District to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing within 14 school days following your child’s physical placement in the school to keep all or part of said information confidential. The Wautoma Area School District has designated the following information as directory information: student’s name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height or members of athletic teams, dates of attendance, grade level, photographs, degrees and awards received, and the name of the school most recently previously attended by the student.
STUDENT RECORDS NOTICE 347 Exhibit 2
Wautoma Area School District
Approved 03/13/2003
The records of Wautoma Area School District students shall be maintained in the interest of the student to assist the school in providing appropriate educational experiences. The Board recognizes the need for confidentiality of student records. Therefore, the District shall maintain the confidentiality of student records at collection, storage, disclosure, and destruction.
Student records shall be available for inspection or release only with proper notification, or prior written approval of the parent/legal guardian or adult student, except in situations where legal requirements specify release of records without such notification or prior approval.
Building Administrators shall have primary responsibility for the collection, maintenance, and dissemination of pupil records in accordance with State and federal laws and established procedures. All persons collecting or using pupil records shall be trained in confidentiality policies and procedures.
For purposes of Board policy and its implementing guidelines, student records will include data kept in any form regarding students. Confidentiality provisions shall apply to information maintained in record form and oral exchanges regarding the contents of such record information.
Student records include all records relating to an individual student, regardless of format, maintained by a school other than notes or records maintained for personal use by a teacher or other certified personnel who is required by the state superintendent under State Statute 115.28(7) to hold a certificate, license or permit if such records and notes are not available to others, and records necessary for and available only to persons involved in the psychological treatment of a student.
Record Definitions
1. Progress records means those student records which include the student’s grades, a statement of the courses the student has taken, the student’s attendance record, the student’s immunization records, any lead screening records required under Wisconsin
State Statute 254.162, records of the student’s school extracurricular activities.
2. Behavioral records means those student records which include, psychological tests, personality evaluation, records of conversations, any written statement relating to an individual student’s behavior, tests relating specifically to achievement, or measurement of ability, a student’s physical health records other than his/her immunization records, law enforcement officers’ records obtained under State Statute 48.396(1m), any other student records that are not progress records.
3. Student Physical Health Care Records are those student records that include basic health information about a student including, the student’s immunization records, emergency medical card, log of first aid and medicine administered to the student, athletic permit card, record concerning the student’s ability to participate in an education program, results of any routine screening test such as for hearing, vision, or scoliosis, and any follow-up to such test, any other basic health information as determined by the State Superintendent of Public Instruction.
4. Patient Health Care Records include all records relating to the health of a student prepared by or under the supervision of a health care provider that are not included in the student physical health records as defined under Student Physical Health Care Records.
5. Law Enforcement Records include those records and other information obtained from a law enforcement agency relating to, the use, possession, or distribution of alcohol or a controlled substance by a student enrolled in the District, the illegal possession of a dangerous weapon by a child, act for which a District student was taken into custody based on the law enforcement officer’s belief that he/she violated or was violating certain specified laws, the act for which a juvenile enrolled in the District was adjudged delinquent.
6. Court Records include those records received from a court clerk concerning a juvenile enrolled in the District who, has had a petition filed with a court alleging that he/she has committed a delinquent act that would be a felony if committed by an adult, has been adjudged delinquent, has school attendance as a condition of his/her court dispositional order, has been found to have committed a delinquent act at the request of or for the benefit of a criminal gang that would be a felony if committed by an adult and has been adjudged delinquent on that basis.
7. Directory data as designated by the Board Education includes the student’s name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height or members of athletic teams, dates of attendance, photographs, degrees and awards received, and the name of the school most recently previously attended by the student.
8. Special Education Records means those records that include, referral information (including notices and forms), signed parent/legal guardian consent or refusal for evaluation, individualized education program (IEP), IEP team evaluations, individual reports, placement decisions, medical evaluations and prescriptions required to substantiate health care plans, medical evaluations used to substantiate a determination of disability.
Approved 03/13/2003
The records of Wautoma Area School District students shall be maintained in the interest of the student to assist the school in providing appropriate educational experiences. The Board recognizes the need for confidentiality of student records. Therefore, the District shall maintain the confidentiality of student records at collection, storage, disclosure, and destruction.
Student records shall be available for inspection or release only with proper notification, or prior written approval of the parent/legal guardian or adult student, except in situations where legal requirements specify release of records without such notification or prior approval.
Building Administrators shall have primary responsibility for the collection, maintenance, and dissemination of pupil records in accordance with State and federal laws and established procedures. All persons collecting or using pupil records shall be trained in confidentiality policies and procedures.
For purposes of Board policy and its implementing guidelines, student records will include data kept in any form regarding students. Confidentiality provisions shall apply to information maintained in record form and oral exchanges regarding the contents of such record information.
Student records include all records relating to an individual student, regardless of format, maintained by a school other than notes or records maintained for personal use by a teacher or other certified personnel who is required by the state superintendent under State Statute 115.28(7) to hold a certificate, license or permit if such records and notes are not available to others, and records necessary for and available only to persons involved in the psychological treatment of a student.
Record Definitions
1. Progress records means those student records which include the student’s grades, a statement of the courses the student has taken, the student’s attendance record, the student’s immunization records, any lead screening records required under Wisconsin
State Statute 254.162, records of the student’s school extracurricular activities.
2. Behavioral records means those student records which include, psychological tests, personality evaluation, records of conversations, any written statement relating to an individual student’s behavior, tests relating specifically to achievement, or measurement of ability, a student’s physical health records other than his/her immunization records, law enforcement officers’ records obtained under State Statute 48.396(1m), any other student records that are not progress records.
3. Student Physical Health Care Records are those student records that include basic health information about a student including, the student’s immunization records, emergency medical card, log of first aid and medicine administered to the student, athletic permit card, record concerning the student’s ability to participate in an education program, results of any routine screening test such as for hearing, vision, or scoliosis, and any follow-up to such test, any other basic health information as determined by the State Superintendent of Public Instruction.
4. Patient Health Care Records include all records relating to the health of a student prepared by or under the supervision of a health care provider that are not included in the student physical health records as defined under Student Physical Health Care Records.
5. Law Enforcement Records include those records and other information obtained from a law enforcement agency relating to, the use, possession, or distribution of alcohol or a controlled substance by a student enrolled in the District, the illegal possession of a dangerous weapon by a child, act for which a District student was taken into custody based on the law enforcement officer’s belief that he/she violated or was violating certain specified laws, the act for which a juvenile enrolled in the District was adjudged delinquent.
6. Court Records include those records received from a court clerk concerning a juvenile enrolled in the District who, has had a petition filed with a court alleging that he/she has committed a delinquent act that would be a felony if committed by an adult, has been adjudged delinquent, has school attendance as a condition of his/her court dispositional order, has been found to have committed a delinquent act at the request of or for the benefit of a criminal gang that would be a felony if committed by an adult and has been adjudged delinquent on that basis.
7. Directory data as designated by the Board Education includes the student’s name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height or members of athletic teams, dates of attendance, photographs, degrees and awards received, and the name of the school most recently previously attended by the student.
8. Special Education Records means those records that include, referral information (including notices and forms), signed parent/legal guardian consent or refusal for evaluation, individualized education program (IEP), IEP team evaluations, individual reports, placement decisions, medical evaluations and prescriptions required to substantiate health care plans, medical evaluations used to substantiate a determination of disability.
FIELD TRIP AND TOUR EXCURSIONS 352
Wautoma Area School District
Approved 08/10/89
Revised 03/09/00
It is the understanding of the Wautoma Area School District Board of Education that student trips can have an educational value and be an extension of the classroom. It should be noted, however, that each trip request must have its educational value weighed in light of the following:
1. The amount of regular class time missed.
2. Costs to the District, club, and/or individual students.
3. The availability of qualified substitute teachers and chaperones.
4. The disruption of the educational process for those students remaining in the classroom.
5. In some cases, where the trip is not a direct extension of the classroom, the academic, attendance and behavioral record of those students participating or wishing to participate.
6. The liability exposure to the District.
7. Any other variables a trip request may present the District.
To aid in the decision-making process, the Board has categorized potential trip requests as follows:
A. Category A (In-State Day Trips)
Trips that occur during the regular school day or an extension thereto and does not require an overnight stay with destinations within the State of Wisconsin.
B. Category B (In-State Overnight Trips)
Trips that occur during the regular school day, weekends and during vacation periods requiring one (1) or more overnight stays with destinations in the State of Wisconsin.
C. Category C (Out-of-State Trips)
Day or overnight trips that occur during the regular school day, weekends, and during vacation periods with destinations outside of the State of Wisconsin, but within the United States.
D. Category D (Abroad Trips)
Overnight trips that occur during the regular school day, weekend and during vacation periods with destinations outside of the United States.
Trips as listed above must have permission from the Board and/or its administrative staff as outlined in Policy 352-Rule, Guidelines for Field Trips and Tour Excursions.
Legal Reference: Wisconsin State Statute §895.437
Cross Reference: 352-Rule, Guidelines for Field Trips and Tour Excursions, 443.4 Student Alcohol and Drug Use
Approved 08/10/89
Revised 03/09/00
It is the understanding of the Wautoma Area School District Board of Education that student trips can have an educational value and be an extension of the classroom. It should be noted, however, that each trip request must have its educational value weighed in light of the following:
1. The amount of regular class time missed.
2. Costs to the District, club, and/or individual students.
3. The availability of qualified substitute teachers and chaperones.
4. The disruption of the educational process for those students remaining in the classroom.
5. In some cases, where the trip is not a direct extension of the classroom, the academic, attendance and behavioral record of those students participating or wishing to participate.
6. The liability exposure to the District.
7. Any other variables a trip request may present the District.
To aid in the decision-making process, the Board has categorized potential trip requests as follows:
A. Category A (In-State Day Trips)
Trips that occur during the regular school day or an extension thereto and does not require an overnight stay with destinations within the State of Wisconsin.
B. Category B (In-State Overnight Trips)
Trips that occur during the regular school day, weekends and during vacation periods requiring one (1) or more overnight stays with destinations in the State of Wisconsin.
C. Category C (Out-of-State Trips)
Day or overnight trips that occur during the regular school day, weekends, and during vacation periods with destinations outside of the State of Wisconsin, but within the United States.
D. Category D (Abroad Trips)
Overnight trips that occur during the regular school day, weekend and during vacation periods with destinations outside of the United States.
Trips as listed above must have permission from the Board and/or its administrative staff as outlined in Policy 352-Rule, Guidelines for Field Trips and Tour Excursions.
Legal Reference: Wisconsin State Statute §895.437
Cross Reference: 352-Rule, Guidelines for Field Trips and Tour Excursions, 443.4 Student Alcohol and Drug Use
GUIDELINES FOR FIELD TRIPS AND TOUR EXCURSIONS 352 Rule
Wautoma Area School District
Approved 08/10/89
Revised 09/09/00
A. Trip requests under Category A (In-State day trips) may be given permission by the respective building administrator provided the following conditions are met:
1. Prior to any contact with students or parents, those staff members proposing a trip shall discuss it with their respective building administrator and follow the administrator’s directive in pursuing appropriate procedures
2. Monies were budgeted and/or there are sufficient monies in the activity account.
3. Students make advanced arrangements for make-up work.
4. Travel time is not in excess of the time spent at the destination.
5. The leave and return times allow for efficient pick-up and return of students to their homes or school.
6. Transportation is scheduled at minimum of one (1) week (two-weeks preferred) prior to the date of the trip.
7. Proper insurance endorsements must be sought when required.
8. Use of alcohol, tobacco products, and/or illegal drugs is prohibited by students and chaperones.
B. Trip request under Category B (In-State overnight trips) may be given permission by the Board at a regularly scheduled meeting provided that the following conditions are met:
1. Prior to any contact with student or parents, those staff members proposing a trip shall discuss it with their respective building administrator and follow the administrator’s directive in pursuing appropriate procedures
2. Advanced planning to assure financial aid information will be provided to students with financial needs.
3. All trip requests must be submitted prior to October 1 of each school year.
4. The following information must be submitted with the trip request:
a. An explanation of all financial arrangements that includes the total cost, the cost per student, and what is to be included in these costs.
b. The names of the organizer and traveling supervisor(s) and the name(s) of any other personnel who will accompany the students on the trip. The organizer and traveling supervisor(s) are to be employee(s) of the District.
c. The length of time for travel to include departure and return times, dates, distance, and modes of travel.
d. A preliminary list of all participants. All later changes must be reported to the building administrator as they are received.
e. Every attempt should be made to schedule approved trips during vacation periods or times when school is not in session.
5. Parents must submit signed permission and medical slips to the building administrator’s office after trip approval has been given and before the scheduled departure.
6. Assurance is required that a bonded carrier will do all travel.
7. Students make advanced arrangements for make-up work.
8. Proper insurance endorsements must be sought when required.
9. Use of alcohol, tobacco and/or illegal drugs is prohibited by students and chaperones.
C. Trip requests under Category C (Out-of-State day or overnight trips) may be given permission by the Board with preliminary and final approval at two (2) different regularly scheduled meetings provided that the following conditions are met:
1. All conditions listed under Category B have been met.
2. The names of all persons receiving free transportation, if applicable, must be submitted.
3. All custodial parents/legal guardians sign permission slips and waiver forms in front of a notary public.
4. Review by the District’s legal counsel.
D. Trip requests under Category D (Abroad trips) may be given permission by the Board with preliminary and final approval at two (2) different regularly scheduled meetings provided the following conditions are met:
1. All conditions listed under Category C have been met.
2. The District shall not permit the use of its facilities, time, or staff involvement in advertising or the promotion of unauthorized foreign study tours. Parents should be notified that the District does not authorize or support such activities.
Cross Reference: Policy 361 Rule-Guidlelines for Selecting Instructional and Library Materials, 411-Equal
Educational Opportunities
Approved 08/10/89
Revised 09/09/00
A. Trip requests under Category A (In-State day trips) may be given permission by the respective building administrator provided the following conditions are met:
1. Prior to any contact with students or parents, those staff members proposing a trip shall discuss it with their respective building administrator and follow the administrator’s directive in pursuing appropriate procedures
2. Monies were budgeted and/or there are sufficient monies in the activity account.
3. Students make advanced arrangements for make-up work.
4. Travel time is not in excess of the time spent at the destination.
5. The leave and return times allow for efficient pick-up and return of students to their homes or school.
6. Transportation is scheduled at minimum of one (1) week (two-weeks preferred) prior to the date of the trip.
7. Proper insurance endorsements must be sought when required.
8. Use of alcohol, tobacco products, and/or illegal drugs is prohibited by students and chaperones.
B. Trip request under Category B (In-State overnight trips) may be given permission by the Board at a regularly scheduled meeting provided that the following conditions are met:
1. Prior to any contact with student or parents, those staff members proposing a trip shall discuss it with their respective building administrator and follow the administrator’s directive in pursuing appropriate procedures
2. Advanced planning to assure financial aid information will be provided to students with financial needs.
3. All trip requests must be submitted prior to October 1 of each school year.
4. The following information must be submitted with the trip request:
a. An explanation of all financial arrangements that includes the total cost, the cost per student, and what is to be included in these costs.
b. The names of the organizer and traveling supervisor(s) and the name(s) of any other personnel who will accompany the students on the trip. The organizer and traveling supervisor(s) are to be employee(s) of the District.
c. The length of time for travel to include departure and return times, dates, distance, and modes of travel.
d. A preliminary list of all participants. All later changes must be reported to the building administrator as they are received.
e. Every attempt should be made to schedule approved trips during vacation periods or times when school is not in session.
5. Parents must submit signed permission and medical slips to the building administrator’s office after trip approval has been given and before the scheduled departure.
6. Assurance is required that a bonded carrier will do all travel.
7. Students make advanced arrangements for make-up work.
8. Proper insurance endorsements must be sought when required.
9. Use of alcohol, tobacco and/or illegal drugs is prohibited by students and chaperones.
C. Trip requests under Category C (Out-of-State day or overnight trips) may be given permission by the Board with preliminary and final approval at two (2) different regularly scheduled meetings provided that the following conditions are met:
1. All conditions listed under Category B have been met.
2. The names of all persons receiving free transportation, if applicable, must be submitted.
3. All custodial parents/legal guardians sign permission slips and waiver forms in front of a notary public.
4. Review by the District’s legal counsel.
D. Trip requests under Category D (Abroad trips) may be given permission by the Board with preliminary and final approval at two (2) different regularly scheduled meetings provided the following conditions are met:
1. All conditions listed under Category C have been met.
2. The District shall not permit the use of its facilities, time, or staff involvement in advertising or the promotion of unauthorized foreign study tours. Parents should be notified that the District does not authorize or support such activities.
Cross Reference: Policy 361 Rule-Guidlelines for Selecting Instructional and Library Materials, 411-Equal
Educational Opportunities
INSTRUCTIONAL AND LIBRARY MATERIALS SELECTION 361
Wautoma Area School District
Approved 03/09/95
Revised 03/03/00
The selection of instructional materials, including textbooks and supplementary books and materials; shall be recommended to the Board by the District Administrator or his/her representative in accordance with District rules and regulations. The Board shall make the final determination regarding material selections.
The Board shall adopt the required textbooks for the District and shall file a list of these books with the Clerk.
1. No student shall be required to read supplementary books or those on the required list, if his/her parent/legal guardian indicates there are reasons why his/her child should not read a particular book.
a. A notice listing supplemental books planned for use by students will be sent home to the parent/legal guardian.
b. Areas of concern, if any, will be noted and an alternative reading selection listed should the parent desire an alternate selection.
2. Following careful evaluation, films, videotapes, computer software and other audiovisual materials may be used for instructional purposes.
3. Commercial entertainment films or videotapes having obvious educational value may be included when appropriate to the subject being studied.
4. Commercial films or videotapes that are not rated, rated PG, or PG-13 shall not be shown to students in the District without advanced written notice to the parent/legal guardian.
a. Such notice shall contain an accurate description of the contents of the film or videotape.
5. No films or videotapes having a rating of R, NC17 or any X rating shall be shown at any school.
6. Parents/legal guardians not wanting to have his/her child participate in viewing a particular film or videotape may indicate this decision in a note to the building administrator.
a. The decision of the parent/legal guardian will be respected and an assignment of equal value may be given as an alternative to attending the showing of the film or videotape.
b. The parent/legal guardian shall be given the opportunity to view District owned films, videotapes, and leased films as available, at no additional expense to the District.
7. This Policy is cross-referenced with Policy 411-Equal Educational Opportunities.
Approved 03/09/95
Revised 03/03/00
The selection of instructional materials, including textbooks and supplementary books and materials; shall be recommended to the Board by the District Administrator or his/her representative in accordance with District rules and regulations. The Board shall make the final determination regarding material selections.
The Board shall adopt the required textbooks for the District and shall file a list of these books with the Clerk.
1. No student shall be required to read supplementary books or those on the required list, if his/her parent/legal guardian indicates there are reasons why his/her child should not read a particular book.
a. A notice listing supplemental books planned for use by students will be sent home to the parent/legal guardian.
b. Areas of concern, if any, will be noted and an alternative reading selection listed should the parent desire an alternate selection.
2. Following careful evaluation, films, videotapes, computer software and other audiovisual materials may be used for instructional purposes.
3. Commercial entertainment films or videotapes having obvious educational value may be included when appropriate to the subject being studied.
4. Commercial films or videotapes that are not rated, rated PG, or PG-13 shall not be shown to students in the District without advanced written notice to the parent/legal guardian.
a. Such notice shall contain an accurate description of the contents of the film or videotape.
5. No films or videotapes having a rating of R, NC17 or any X rating shall be shown at any school.
6. Parents/legal guardians not wanting to have his/her child participate in viewing a particular film or videotape may indicate this decision in a note to the building administrator.
a. The decision of the parent/legal guardian will be respected and an assignment of equal value may be given as an alternative to attending the showing of the film or videotape.
b. The parent/legal guardian shall be given the opportunity to view District owned films, videotapes, and leased films as available, at no additional expense to the District.
7. This Policy is cross-referenced with Policy 411-Equal Educational Opportunities.
GUIDELINES FOR SELECTING INSTRUCTIONAL AND LIBRARY MATERIALS 361 Rule
Wautoma Area School District
Approved 10/26/95
Revised 03/23/00
1. The Library/Media Specialist will evaluate library, instructional (other than textbooks), and supplementary materials housed in the Library/Media Center.
2. In selecting materials for purchase, the media specialist evaluates the existing collection and consults reputable, unbiased, professionally prepared selection aides and specialists from all departments and/or all grade levels.
3. In specific areas, the media specialist is to follow the procedures listed below:
a. Gift materials are to be judged by basic selection standards and are accepted or rejected by these standards.
b. Multiple items of much in demand media are purchased as needed.
c. Worn or missing standard items are replaced periodically.
d. Out-of-date or no longer useful materials are withdrawn from the collection.
e. Sets of materials and materials acquired by subscription are examined carefully by the media specialist and are purchased only to fill a definite need.
4. All supplemental reading books shall meet the requirements for Board approval as stated in the first paragraph of Policy 361.
a. The Curriculum Specialist will maintain a master list of all approved supplemental reading books.
b. Anyone seeking to add a new title must submit the book for review. The book may be added to the list only after the review has been completed and Board approval provided.
Approved 10/26/95
Revised 03/23/00
1. The Library/Media Specialist will evaluate library, instructional (other than textbooks), and supplementary materials housed in the Library/Media Center.
2. In selecting materials for purchase, the media specialist evaluates the existing collection and consults reputable, unbiased, professionally prepared selection aides and specialists from all departments and/or all grade levels.
3. In specific areas, the media specialist is to follow the procedures listed below:
a. Gift materials are to be judged by basic selection standards and are accepted or rejected by these standards.
b. Multiple items of much in demand media are purchased as needed.
c. Worn or missing standard items are replaced periodically.
d. Out-of-date or no longer useful materials are withdrawn from the collection.
e. Sets of materials and materials acquired by subscription are examined carefully by the media specialist and are purchased only to fill a definite need.
4. All supplemental reading books shall meet the requirements for Board approval as stated in the first paragraph of Policy 361.
a. The Curriculum Specialist will maintain a master list of all approved supplemental reading books.
b. Anyone seeking to add a new title must submit the book for review. The book may be added to the list only after the review has been completed and Board approval provided.
LIBRARY BILL OF RIGHTS 361 Exhibit
Wautoma Area School District
Approved 03/23/00
The American Association of School Librarians reaffirms its belief in the Library Bill of Rights of the American Library Association. Media personnel are concerned with generating understanding of American freedoms through the development of informed and responsible citizens. To this end, the American Association of School Librarians asserts that the responsibility of the school library media center is:
• To provide a comprehensive collection of instructional materials selected in compliance with basic, written selection principles, and to provide maximum accessibility to these materials.
• To provide materials that will support the curriculum, taking into consideration the individual's needs, and the varied interests, abilities, socio-economic backgrounds, and maturity levels of the students served.
• To provide materials for teachers and students that will encourage growth in knowledge, and that will develop literary, cultural, and aesthetic appreciation and ethical standards.
• To provide materials which reflect the ideas and beliefs of religious, social, political, historical, and ethnic groups and their contribution to the American and world heritage and culture, thereby enabling students to develop integrity in forming judgments.
• To provide a written statement, approved by the local Boards of Education, of the procedures for meeting the challenge of censorship of materials in school library media centers.
• To provide qualified professional personnel to serve teachers and students.
Adopted by the American Association of School Librarians Board of Directors, Atlantic City, 1969.
This Policy is cross-referenced with Policy 411-Equal Educational Opportunities.
Cross Reference: Policy 411-Equal Educational Opportunities
Approved 03/23/00
The American Association of School Librarians reaffirms its belief in the Library Bill of Rights of the American Library Association. Media personnel are concerned with generating understanding of American freedoms through the development of informed and responsible citizens. To this end, the American Association of School Librarians asserts that the responsibility of the school library media center is:
• To provide a comprehensive collection of instructional materials selected in compliance with basic, written selection principles, and to provide maximum accessibility to these materials.
• To provide materials that will support the curriculum, taking into consideration the individual's needs, and the varied interests, abilities, socio-economic backgrounds, and maturity levels of the students served.
• To provide materials for teachers and students that will encourage growth in knowledge, and that will develop literary, cultural, and aesthetic appreciation and ethical standards.
• To provide materials which reflect the ideas and beliefs of religious, social, political, historical, and ethnic groups and their contribution to the American and world heritage and culture, thereby enabling students to develop integrity in forming judgments.
• To provide a written statement, approved by the local Boards of Education, of the procedures for meeting the challenge of censorship of materials in school library media centers.
• To provide qualified professional personnel to serve teachers and students.
Adopted by the American Association of School Librarians Board of Directors, Atlantic City, 1969.
This Policy is cross-referenced with Policy 411-Equal Educational Opportunities.
Cross Reference: Policy 411-Equal Educational Opportunities
TEXTBOOK SELECTION COMMITTEES 361.1
Wautoma Area School District
Approved 03/09/95
Revised 03/03/00
A. The Subject-Area Curriculum Committee will determine textbooks required for instruction within that particular subject area.
1. This committee shall recommend to the Board Curriculum Committee those textbooks selected for the basic text list.
2. The Board Curriculum Committee shall be responsible for a recommendation to the full Board regarding adoption of textbooks.
B. The Subject-Area Curriculum Committee may consist of teachers involved in teaching of the appropriate subject matter, department chairs, curriculum coordinator, administration and/or any other consultant/members the Subject-Area Curriculum Committee deems necessary to complete the curriculum update.
1. The Subject-Area Curriculum Committee shall select a chairperson to act as the liaison with administration and Board of Education.
Cross Reference: WEA-Board of Education Master Agreement
Approved 03/09/95
Revised 03/03/00
A. The Subject-Area Curriculum Committee will determine textbooks required for instruction within that particular subject area.
1. This committee shall recommend to the Board Curriculum Committee those textbooks selected for the basic text list.
2. The Board Curriculum Committee shall be responsible for a recommendation to the full Board regarding adoption of textbooks.
B. The Subject-Area Curriculum Committee may consist of teachers involved in teaching of the appropriate subject matter, department chairs, curriculum coordinator, administration and/or any other consultant/members the Subject-Area Curriculum Committee deems necessary to complete the curriculum update.
1. The Subject-Area Curriculum Committee shall select a chairperson to act as the liaison with administration and Board of Education.
Cross Reference: WEA-Board of Education Master Agreement
WEB PAGES 363.3
Wautoma Area School District
Approved 07/13/00
The Wautoma Area School District recognizes the importance of technology in the current and future school environment and the value of the Internet, which allows users to access and share a vast and varied amount of information. Therefore, staff members and classes are encouraged to publish web pages that relate to curriculum, instruction, student/class instructional activities, school-authorized activities, and general information that is appropriate and of interest to other school communities, as well as, the District’s community.
Cross Reference: Policy 363.3 Rule-Web Pages, 821.4-District Website
Approved 07/13/00
The Wautoma Area School District recognizes the importance of technology in the current and future school environment and the value of the Internet, which allows users to access and share a vast and varied amount of information. Therefore, staff members and classes are encouraged to publish web pages that relate to curriculum, instruction, student/class instructional activities, school-authorized activities, and general information that is appropriate and of interest to other school communities, as well as, the District’s community.
Cross Reference: Policy 363.3 Rule-Web Pages, 821.4-District Website
GUIDELINES FOR WEBPAGES 363.3 Rule
Wautoma Area School District
Approved 07/13/00
A. Subject Matter
1. All subject matter on web pages should relate to curriculum, instruction, and school authorized activities, general information that is appropriate and of interest to others, or related to the Districts’ Schools.
2. Neither staff nor students may publish personal home pages as a part of the District web site, or home pages for other individuals or organizations not directly affiliated with the District.
a. Exceptions may be granted for staff or student work related to a class project, course, or other school-related activity.
B. Content Standards
1. The Webmaster, with input from the Building Administrators, shall be responsible for web page approval.
2. The Webmaster shall review and post the completed web page and activate the link to the primary page.
3. Web pages under construction will not receive approval.
C. Quality
1. All web page work must be free of spelling or grammatical errors.
2. Documents may not contain objectionable material or point (link) directly to objectionable material.
a. Objectionable material is defined as material that does not meet the standards for instructional resources.
b. Regarding the question of quality or propriety of web page material, appearance, or content; the judgment of the Webmaster will prevail.
D. Technical Standards
Each web page added to the District web site(s) must contain certain elements that will provide general consistency for District web pages.
1. All original web pages shall be submitted to the Webmaster for review before their placement on a District server. In the absence of the Webmaster, the Building
Administrator shall review the web page.
2. At the bottom of the web page, there must be an indication of the date of the last update to that page and the name or initials of the person(s) responsible for the page or update. It shall be that person's responsibility to keep the web page content current. All updates must follow original guidelines for subject matter, quality, and consistency. Random spot checks shall be done from time to time to assure compliance.
3. At the bottom of the web page, there must be a link that returns the user to the appropriate point(s) in the District web pages. A template will be provided for all users.
All web pages shall be linked to other District pages in relation to their current location on the server(s).
4. The District will develop additional consistency standards as the need arises.
Legal Reference: Wisconsin State Statute Chapter 19 Subchapter II, IV, 118.125, 120.12(1)(2), 120.13, Federal
Educational Rights and Privacy Act (FERPA), Federal Copyright Law
5. No computers other than the assigned building web servers shall be configured as web/FTP servers.
6. Users must exhibit care when creating web pages with extensive tiled backgrounds or large graphics. Such files require extensive download time, are frustrating for modem users, and slow down file servers. As a rule, a web page should not take longer than one minute to download. Graphic files shall be under 60K in size unless a special situation exists that requires a larger graphic.
7. The authorized teacher, who is publishing the final web page(s) for herself/himself, or for a student; will edit and test the page(s) for accuracy of links and check for conformance with standards outlined in this policy.
8. Web pages may not contain links to other web pages not yet completed. If additional pages are anticipated, but not developed, the text that will provide such a link should be included. However, the actual link to said page(s) may not be made until the final page is actually in place on a District server.
9. All web pages must be given names that clearly identify them. The names of all documents shall coincide with current District naming practices and structures.
10. Any graphics, sounds, or video used on the web pages must conform to the format currently used or approved by the District.
11. Web pages may not contain any student e-mail address links, any survey response links, or any other type of direct response links.
E. Student Safeguards
1. Web page documents shall include only graduation year and first name.
2. Documents shall not include a student's telephone number, address, names of other family members, or names of friends.
3. E-mail addresses published on a web page are restricted to staff members or to a general group e-mail address where arriving e-mail is forwarded to a staff member.
4. Decisions on publishing student pictures (video or still) and audio clips are based on the supervising teacher's judgment. The teacher shall first check with the Webmaster to determine if the student's parent/legal guardian has authorized such publication through the appropriate consent form.
5. Web page documents shall not include any information that indicates the physical location of a student at a given time, other than attendance at a particular school, or participation in activities.
F. In Addition
1. Material on the web pages reflects individuals’ thoughts, interests, and activities. Such web pages do not, in any way, represent individual schools or the Wautoma Area School
District, nor are they endorsed or sanctioned by the individual school or the District.
Concern about the content of any page(s) created by students or staff should be directed to the Webmaster or the Building Administrator.
2. Given the rapid change in technology, some of the technical standards outlined in this policy may require change throughout the year. The Administrative Team will make such changes with the approval of the Board.
Approved 07/13/00
A. Subject Matter
1. All subject matter on web pages should relate to curriculum, instruction, and school authorized activities, general information that is appropriate and of interest to others, or related to the Districts’ Schools.
2. Neither staff nor students may publish personal home pages as a part of the District web site, or home pages for other individuals or organizations not directly affiliated with the District.
a. Exceptions may be granted for staff or student work related to a class project, course, or other school-related activity.
B. Content Standards
1. The Webmaster, with input from the Building Administrators, shall be responsible for web page approval.
2. The Webmaster shall review and post the completed web page and activate the link to the primary page.
3. Web pages under construction will not receive approval.
C. Quality
1. All web page work must be free of spelling or grammatical errors.
2. Documents may not contain objectionable material or point (link) directly to objectionable material.
a. Objectionable material is defined as material that does not meet the standards for instructional resources.
b. Regarding the question of quality or propriety of web page material, appearance, or content; the judgment of the Webmaster will prevail.
D. Technical Standards
Each web page added to the District web site(s) must contain certain elements that will provide general consistency for District web pages.
1. All original web pages shall be submitted to the Webmaster for review before their placement on a District server. In the absence of the Webmaster, the Building
Administrator shall review the web page.
2. At the bottom of the web page, there must be an indication of the date of the last update to that page and the name or initials of the person(s) responsible for the page or update. It shall be that person's responsibility to keep the web page content current. All updates must follow original guidelines for subject matter, quality, and consistency. Random spot checks shall be done from time to time to assure compliance.
3. At the bottom of the web page, there must be a link that returns the user to the appropriate point(s) in the District web pages. A template will be provided for all users.
All web pages shall be linked to other District pages in relation to their current location on the server(s).
4. The District will develop additional consistency standards as the need arises.
Legal Reference: Wisconsin State Statute Chapter 19 Subchapter II, IV, 118.125, 120.12(1)(2), 120.13, Federal
Educational Rights and Privacy Act (FERPA), Federal Copyright Law
5. No computers other than the assigned building web servers shall be configured as web/FTP servers.
6. Users must exhibit care when creating web pages with extensive tiled backgrounds or large graphics. Such files require extensive download time, are frustrating for modem users, and slow down file servers. As a rule, a web page should not take longer than one minute to download. Graphic files shall be under 60K in size unless a special situation exists that requires a larger graphic.
7. The authorized teacher, who is publishing the final web page(s) for herself/himself, or for a student; will edit and test the page(s) for accuracy of links and check for conformance with standards outlined in this policy.
8. Web pages may not contain links to other web pages not yet completed. If additional pages are anticipated, but not developed, the text that will provide such a link should be included. However, the actual link to said page(s) may not be made until the final page is actually in place on a District server.
9. All web pages must be given names that clearly identify them. The names of all documents shall coincide with current District naming practices and structures.
10. Any graphics, sounds, or video used on the web pages must conform to the format currently used or approved by the District.
11. Web pages may not contain any student e-mail address links, any survey response links, or any other type of direct response links.
E. Student Safeguards
1. Web page documents shall include only graduation year and first name.
2. Documents shall not include a student's telephone number, address, names of other family members, or names of friends.
3. E-mail addresses published on a web page are restricted to staff members or to a general group e-mail address where arriving e-mail is forwarded to a staff member.
4. Decisions on publishing student pictures (video or still) and audio clips are based on the supervising teacher's judgment. The teacher shall first check with the Webmaster to determine if the student's parent/legal guardian has authorized such publication through the appropriate consent form.
5. Web page documents shall not include any information that indicates the physical location of a student at a given time, other than attendance at a particular school, or participation in activities.
F. In Addition
1. Material on the web pages reflects individuals’ thoughts, interests, and activities. Such web pages do not, in any way, represent individual schools or the Wautoma Area School
District, nor are they endorsed or sanctioned by the individual school or the District.
Concern about the content of any page(s) created by students or staff should be directed to the Webmaster or the Building Administrator.
2. Given the rapid change in technology, some of the technical standards outlined in this policy may require change throughout the year. The Administrative Team will make such changes with the approval of the Board.
COMPUTER AND INTERNET SAFETY STUDENT POLICY 363.21
Wautoma Area School District
Approved 10/8/98
Revised 02/14/02
A. Computers are available in all school buildings for student use for educational purposes. In compliance with the Children’s Internet Protection Act (CIPA) and the Neighborhood Children’s Internet Protection Act (N-CIPA). All Internet access on all computers in all schools is screened by filtering and blocking software to restrict minors’ access to materials harmful to minors. Monitoring of computer and Internet use may be done by any school employee at any time without notice. To protect the computer network from vandalism and computer viruses, the Wautoma Area School District is a disk free environment. Students using floppy disks must first obtain permission from the computer lab supervisor.
B. Students agree to use the school network computers for educational purposes. Accessing or transmitting any material that is in violation of State or federal laws or current school policies is prohibited. This includes, but is not limited to: copyrighted material, material protected by trade secret, threatening, obscenity, child pornography, materials harmful to minors, or any otherwise illegal material. Students are not permitted to use electronic communications software including email and chat services.
C. The use of the network computers is a privilege, not a right. Inappropriate use may result in cancellation of this privilege. Each individual who receives an account will receive training in using the system. School officials may close an account at any time and students and parents will be notified before an account is closed permanently.
D. Responsible Computer Behavior
1. Users shall not use the network computers for any illegal purpose.
2. Users shall not lend his or her user identification and password to anyone else.
3. Users shall not reveal names, addresses, or telephone numbers of students or staff.
4. Users shall not load a computer virus onto the network.
5. Users shall not load any software onto the network.
6. Users shall not use the network for sending or receiving personal messages.
7. Users shall not send or receive information that is obscene, racist, or offensive.
8. Users shall not access files of other students or staff.
9. Users shall not play games.
10. Users shall not perform any act or access any information that is in violation of the school’s code of conduct.
11. Users shall not purchase or download any products or services offered or sold through the Internet.
E. The school shall not be responsible for any user damages suffered. This includes loss of data resulting from delivery errors and equipment malfunction. Use of any information obtained via the Internet is at the discretion of the student and the school denies any responsibility for the accuracy or quality of information obtained from the Internet. Users understand that no filtering software is able to block all inappropriate content.
F. Students who violate this policy or established rules of computer usage are subject to discipline in accordance with established procedures. Damage to a computer or to the computer network operating system will be considered vandalism and may result in legal action.
Cross Reference: Board Policy 363.23-Computer and Internet Student Use Agreement
Approved 10/8/98
Revised 02/14/02
A. Computers are available in all school buildings for student use for educational purposes. In compliance with the Children’s Internet Protection Act (CIPA) and the Neighborhood Children’s Internet Protection Act (N-CIPA). All Internet access on all computers in all schools is screened by filtering and blocking software to restrict minors’ access to materials harmful to minors. Monitoring of computer and Internet use may be done by any school employee at any time without notice. To protect the computer network from vandalism and computer viruses, the Wautoma Area School District is a disk free environment. Students using floppy disks must first obtain permission from the computer lab supervisor.
B. Students agree to use the school network computers for educational purposes. Accessing or transmitting any material that is in violation of State or federal laws or current school policies is prohibited. This includes, but is not limited to: copyrighted material, material protected by trade secret, threatening, obscenity, child pornography, materials harmful to minors, or any otherwise illegal material. Students are not permitted to use electronic communications software including email and chat services.
C. The use of the network computers is a privilege, not a right. Inappropriate use may result in cancellation of this privilege. Each individual who receives an account will receive training in using the system. School officials may close an account at any time and students and parents will be notified before an account is closed permanently.
D. Responsible Computer Behavior
1. Users shall not use the network computers for any illegal purpose.
2. Users shall not lend his or her user identification and password to anyone else.
3. Users shall not reveal names, addresses, or telephone numbers of students or staff.
4. Users shall not load a computer virus onto the network.
5. Users shall not load any software onto the network.
6. Users shall not use the network for sending or receiving personal messages.
7. Users shall not send or receive information that is obscene, racist, or offensive.
8. Users shall not access files of other students or staff.
9. Users shall not play games.
10. Users shall not perform any act or access any information that is in violation of the school’s code of conduct.
11. Users shall not purchase or download any products or services offered or sold through the Internet.
E. The school shall not be responsible for any user damages suffered. This includes loss of data resulting from delivery errors and equipment malfunction. Use of any information obtained via the Internet is at the discretion of the student and the school denies any responsibility for the accuracy or quality of information obtained from the Internet. Users understand that no filtering software is able to block all inappropriate content.
F. Students who violate this policy or established rules of computer usage are subject to discipline in accordance with established procedures. Damage to a computer or to the computer network operating system will be considered vandalism and may result in legal action.
Cross Reference: Board Policy 363.23-Computer and Internet Student Use Agreement
STUDENT COMPUTER AND INTERNET USE AGREEMENT 363.21 Exhibit
Wautoma Area School District
Approved 10/08/98
Revised 03/09/00
Wautoma Area School District Computer and Internet Use Agreement
To be Completed Annually
Student Section
Student Name:
Grade:
School:
I have read the District computer Acceptable Use Policy and the Computer Software Piracy Policy. I agree to follow the rules contained in the two policies. I understand that if I violate the rules my account can be restricted, suspended, or terminated and I may face disciplinary and legal actions.
Student Signature:
Date:
Parent/Legal Guardian Section
I have read and agree to the District computer Acceptable Use Policy and the Computer Software Piracy Policy. I understand that this access is designed for educational purpose.
I recognize that some controversial materials exist on the Internet. I hereby release the District, its personnel, and any institution with which the District is affiliated from any and all claims and damages of any nature arising from my child’s use of, or inability to use the District system to the extent provided by law. I will instruct my child regarding any additional restrictions that I may impose beyond those set forth in the Computer Acceptable Use Policy and the Computer Software Piracy Policy. I will emphasize to my child the importance of following the rules for personal safety.
Check one:
I give permission for my child to use the network and certify that the information contained on this form is correct.
I do not want my child to access the Internet at school.
Parent/Legal Guardian Signature:
Date:
Printed Name:
Please return this agreement to your child’s school. Students will be denied access until this form is returned.
Cross Reference: Policy 363.21-Computer and Internet Safety Student Policy, 363.22 Computer Software Piracy
Legal Reference: Wisconsin State Statute §943.70(2), 943.70(3)
Cross Reference: Policy 363.21-Computer and Internet Use Student Safety Policy
Approved 10/08/98
Revised 03/09/00
Wautoma Area School District Computer and Internet Use Agreement
To be Completed Annually
Student Section
Student Name:
Grade:
School:
I have read the District computer Acceptable Use Policy and the Computer Software Piracy Policy. I agree to follow the rules contained in the two policies. I understand that if I violate the rules my account can be restricted, suspended, or terminated and I may face disciplinary and legal actions.
Student Signature:
Date:
Parent/Legal Guardian Section
I have read and agree to the District computer Acceptable Use Policy and the Computer Software Piracy Policy. I understand that this access is designed for educational purpose.
I recognize that some controversial materials exist on the Internet. I hereby release the District, its personnel, and any institution with which the District is affiliated from any and all claims and damages of any nature arising from my child’s use of, or inability to use the District system to the extent provided by law. I will instruct my child regarding any additional restrictions that I may impose beyond those set forth in the Computer Acceptable Use Policy and the Computer Software Piracy Policy. I will emphasize to my child the importance of following the rules for personal safety.
Check one:
I give permission for my child to use the network and certify that the information contained on this form is correct.
I do not want my child to access the Internet at school.
Parent/Legal Guardian Signature:
Date:
Printed Name:
Please return this agreement to your child’s school. Students will be denied access until this form is returned.
Cross Reference: Policy 363.21-Computer and Internet Safety Student Policy, 363.22 Computer Software Piracy
Legal Reference: Wisconsin State Statute §943.70(2), 943.70(3)
Cross Reference: Policy 363.21-Computer and Internet Use Student Safety Policy
COMPUTER SOFTWARE PIRACY 363.22
Wautoma Area School District
Approved 10/08/98
According to sections 943.70(2) and (3) of the Wisconsin State Statutes whoever willfully, knowingly, and without authorization takes possession of, or copies data, computer programs, or supporting documentation; or uses or takes equipment, or supplies used or intended to be used in a computer, computer system, or computer network may be penalized for such actions.
Therefore, to prevent the illegal use of computer software, it is the policy of the Wautoma Area School District that:
1. The ethical and practical problems caused by software piracy will be taught in all schools in the District.
2. District employees and students are required to adhere to the provisions of State and federal laws regarding computer software.
3. The legal or insurance protection of the District will not be extended to employees who violate copyright laws.
4. Computer software will not be copied except for archival purposes.
5. Loading of software on more than one computer for simultaneous use is only allowed with permission or license.
6. Software will not be downloaded from the Internet or installed on computers without permission.
7. Computer software not owned by the Wautoma Area School District will not be used on school owned computers.
8. Only specified persons employed by the District for technology reasons are authorized to install computer software on District owned computers.
9. The District technology coordinator will maintain an inventory of all District owned software.
10. All computers are the property of the Wautoma Area School District and the District reserves the right to inspect all computers and all files on the computers at any time without notice.
Legal Reference: Wisconsin State Statute S118.13, 121.02(1)(e)
Wisconsin Administrative Code: PI 8.01(2)(e), PI 9
Cross Reference: Policy 411-Equal Educational Opportunitie
Approved 10/08/98
According to sections 943.70(2) and (3) of the Wisconsin State Statutes whoever willfully, knowingly, and without authorization takes possession of, or copies data, computer programs, or supporting documentation; or uses or takes equipment, or supplies used or intended to be used in a computer, computer system, or computer network may be penalized for such actions.
Therefore, to prevent the illegal use of computer software, it is the policy of the Wautoma Area School District that:
1. The ethical and practical problems caused by software piracy will be taught in all schools in the District.
2. District employees and students are required to adhere to the provisions of State and federal laws regarding computer software.
3. The legal or insurance protection of the District will not be extended to employees who violate copyright laws.
4. Computer software will not be copied except for archival purposes.
5. Loading of software on more than one computer for simultaneous use is only allowed with permission or license.
6. Software will not be downloaded from the Internet or installed on computers without permission.
7. Computer software not owned by the Wautoma Area School District will not be used on school owned computers.
8. Only specified persons employed by the District for technology reasons are authorized to install computer software on District owned computers.
9. The District technology coordinator will maintain an inventory of all District owned software.
10. All computers are the property of the Wautoma Area School District and the District reserves the right to inspect all computers and all files on the computers at any time without notice.
Legal Reference: Wisconsin State Statute S118.13, 121.02(1)(e)
Wisconsin Administrative Code: PI 8.01(2)(e), PI 9
Cross Reference: Policy 411-Equal Educational Opportunitie
GUIDANCE PROGRAM 364
Wautoma Area School District
Approved 07/27/95
Revised 03/23/00
A. A continuous program of guidance services shall be maintained in grades K-12. The guidance program is designated to be student oriented and shall maintain the following objectives:
1. Assist each student to develop as a human being, a citizen, and an adult.
2. Provided guidance to students in personal decision-making.
3. Assist students in vocational and educational planning.
4. Provide leadership in District-wide testing programs and AODA education.
5. Assist students in personal concerns.
B. Building administrators and guidance counselors shall be responsible for the screening of all new students, the maintenance of student records, the testing program, and student scheduling.
C. This policy is cross-referenced with 411-Equal Educational Opportunities.
Approved 07/27/95
Revised 03/23/00
A. A continuous program of guidance services shall be maintained in grades K-12. The guidance program is designated to be student oriented and shall maintain the following objectives:
1. Assist each student to develop as a human being, a citizen, and an adult.
2. Provided guidance to students in personal decision-making.
3. Assist students in vocational and educational planning.
4. Provide leadership in District-wide testing programs and AODA education.
5. Assist students in personal concerns.
B. Building administrators and guidance counselors shall be responsible for the screening of all new students, the maintenance of student records, the testing program, and student scheduling.
C. This policy is cross-referenced with 411-Equal Educational Opportunities.
PSYCHOLOGICAL SERVICES 365
Wautoma Area School District
Approved 03/14/02
The role and duties of a school psychologist are a part of the regular on-going duties of the Wautoma Area School District. The principal role of the psychologist is that of assisting the school district in the determination of the placement of a student. The psychologist’s duties would be to determine the test to be used for placement, administer the test, and to make the necessary recommendations from the results of the tests.
The student’s teacher, building principal, and/or parent/legal guardian may make a referral to the school psychologist. The results of such testing or testing through observation shall be used to place a student in the educational program, thus the testing is considered part of the Wautoma Area School District’s regular educational program and not an addition to the District’s program.
Legal Reference: Wisconsin State Statute §118.13, 120.13(1), 120.12(23)
Wisconsin Administrative Code PI 9.03(1)
Cross Reference Extracurricular Participation Code, 411-Equal Educational Opportunities
Approved 03/14/02
The role and duties of a school psychologist are a part of the regular on-going duties of the Wautoma Area School District. The principal role of the psychologist is that of assisting the school district in the determination of the placement of a student. The psychologist’s duties would be to determine the test to be used for placement, administer the test, and to make the necessary recommendations from the results of the tests.
The student’s teacher, building principal, and/or parent/legal guardian may make a referral to the school psychologist. The results of such testing or testing through observation shall be used to place a student in the educational program, thus the testing is considered part of the Wautoma Area School District’s regular educational program and not an addition to the District’s program.
Legal Reference: Wisconsin State Statute §118.13, 120.13(1), 120.12(23)
Wisconsin Administrative Code PI 9.03(1)
Cross Reference Extracurricular Participation Code, 411-Equal Educational Opportunities
EXTRACURRICULAR ACTIVITIES AND PROGRAMS 370
Wautoma Area School District
Approved 6/27/87
Revised 03/28/02
An extracurricular activity program may be offered to students in the Districts’ schools. Participation in extracurricular activities shall be in accordance with established school and activity rules. The Board encourages the full participation of elementary and middle school students in extracurricular and recreational programs and activities. For purposes of Board policy, “full participation” means fair and equal participation to the extent that the budget, facilities, or type of activity allows.
This policy does not, however, prohibit the District from providing separate programs in interscholastic athletics for males and females if such programs are comparable in type, scope, and support from the District, or from providing separate toilet, locker, and shower facilities.
Discrimination complaints shall be processed in accordance with established procedures.
The administration shall assign advisors for supervision of all extra-curricular activities and programs. Students who violate school and/or activity rules shall be subject to disciplinary action in accordance with established procedures.
This policy is cross-referenced with 411, Equal Educational Opportunities.
Approved 6/27/87
Revised 03/28/02
An extracurricular activity program may be offered to students in the Districts’ schools. Participation in extracurricular activities shall be in accordance with established school and activity rules. The Board encourages the full participation of elementary and middle school students in extracurricular and recreational programs and activities. For purposes of Board policy, “full participation” means fair and equal participation to the extent that the budget, facilities, or type of activity allows.
This policy does not, however, prohibit the District from providing separate programs in interscholastic athletics for males and females if such programs are comparable in type, scope, and support from the District, or from providing separate toilet, locker, and shower facilities.
Discrimination complaints shall be processed in accordance with established procedures.
The administration shall assign advisors for supervision of all extra-curricular activities and programs. Students who violate school and/or activity rules shall be subject to disciplinary action in accordance with established procedures.
This policy is cross-referenced with 411, Equal Educational Opportunities.
EXTRACURRICULAR PARTICIPATION CODE 370 Rule
Wautoma Area School District
Approved: 1/8/97
Revised: 7/25/02
SECTION I - PHILOSOPHY
The following information has been prepared for the benefit of the participants, the parents/legal guardians, and the coaches/directors in an effort to keep the extra-curricular program a contributing and worthwhile part of the total school program. All coaches/directors of the extra-curricular activities desire that participation be an enriching and healthful experience in which physical, mental, and social growth shall be stimulated through interscholastic competition. A better understanding of the aims, objectives and educational values of the program and the training rules will be realized by a careful reading and discussion of this material by the student and parent/legal guardian.
The Wautoma Area School District Board of Education believes the following to be true:
A. All extra-curricular activities are a privilege to be used by and made available to students who abide by the District rules. Involved students have an obligation to present a positive image to fellow students and the public in general.
B. Extra-curricular activities are secondary to scholastics and should be made available only if the student is achieving passing grades in the classroom.
C. All extra-curricular activity participants should be treated equally with the rules and procedures of the code applying to athletes and non-athletes alike. Past practices of making athletics the only activities subject to code provisions are unfair and in opposition to the responsibilities of the Board of Education.
D. Part of the learning process is realizing that laws are always present in society, choices always have to be made, and consequences of violations will have to be paid.
E. Responsibility comes with every privilege.
F. Wautoma students are expected to conduct themselves with pride in their efforts, regardless of
winning or losing, and to realize that the teams we compete against are composed of people who will also be giving their best.
SECTION II - PROCEDURES
A. Prior to any participation, all participants in extra-curricular activities shall, with their parent/legal guardian, read, discuss, and sign a pledge to follow the rules of this District. No student can participate in practice or activities until his/her pledge copy is signed and on file with the head coach/director.
B. Extra-curricular activities shall include, but not be limited to, the following:
1. All sports teams and cheerleaders.
2. Forensics.
3. Class plays.
4. Band and vocal music activities outside the regular classroom. The performance of the band or
choir as a full unit shall not be considered an extra-curricular activity because its performance is an integral part of the regular classroom. These units are, therefore, not subject to policies of this code.
5. Organizational trips or activities.
6. Solo and ensemble activities.
7. Pep Band.
8. Trips by non-participants to state contests.
9. Math team and Academic Decathlon team.
Activities not identified above shall be identified prior to the commencement of the activity
C. All students must procure, complete, and return to the head coach, the required WIAA Physical Examination and Permit Card. The Policy Agreement Form and Enrollment and Emergency Permission Form must be turned in to the office. No student can participate in practices or games until the athletic director processes the physical card and the two forms.
D. All athletes are subject to WIAA rules and participants in other activities are also subject to rules established by their respective state or regional organizations.
E. At the first meeting of an activity, the head coach/director of the activity shall review the rules established by this code, including the appeal procedure, to insure a complete understanding of what is expected of all participants.
SECTION III - RESPONSIBILITIES
Participating in extra-curricular activities is a privilege extended to all students provided they are willing to assume certain responsibilities. The Board of Education has established the following expectations of students who wish to represent the Wautoma Area School District in extra-curricular activities:
1. Display the highest standards of sportsmanship.
2. Display respect for those in authority, including coaches/directors, teachers and officials.
3. Be well groomed at all times.
4. Display high standards of social behavior.
5. Meet all eligibility requirements, including the specific requirements provided in this code.
SECTION IV - RULES OF CONDUCT
In order to promote good sportsmanship and respect for rules and authority, to establish teamwork, leadership, pride, and discipline and to eliminate disruptive influences, disturbances in the locker rooms, on the playing field, in the rehearsal areas and on trips off the school grounds, rules have been established. A participant who complies with these rules overtly demonstrates his/her desire to dedicate himself/herself to self-improvement and to enhance the best interest of fellow students, coaches/directors, and the school.
The Board of Education and District policies govern student behavior and the Board of Education will become involved whenever student actions:
1. Affect the orderly operation of classes and/or school activities.
2. Affect the public image of the school and/or community.
Therefore, all participants in the extra-curricular activities shall adhere to the following rules:
A. Classification 1 Rules
Any participant in extra-curricular activities who is charged with a violation of a Classification 1 Rule, which he/she denies, shall, within five (5) school days of the reported infraction, appear before the extracurricular council, whose purpose is to judge whether a rule violation occurred. In such cases, the student shall be allowed to practice, but may not participate in contests or performances until a ruling is made.
1. The use or possession of smoking materials and/or tobacco in any form is prohibited.
2. Consumption or possession of alcoholic beverages is prohibited.
3. The use/possession or intent to buy/sell/trade controlled substances/controlled substance analogs without a practitioner’s prescription or the paraphernalia associated with controlled substances is prohibited.
4. Serious misconduct, convictions, misdemeanors or felonies, in or out of school, which bring discredit to the participant, his/her parents/guardians, the school, the team or performance group is prohibited. Misconduct such as Vandalism, insubordination, profanity, obscene gestures, and taunting of officials or opponents are included under this guideline.
B. Classification 2 Rules
Any participant in extra-curricular activities who is charged with a violation of a Classification 2 Rule, which he/she denies, shall, within five (5) school days of the reported infraction appear before the extracurricular council, whose purpose is to judge whether or not a rule violation occurred. In such cases, the student shall be allowed to practice, but may not participate in contests or performances until a ruling is made.
1. Students may not be in attendance at a social activity without parents/legal guardians where minors are consuming alcohol.
2. Students may not be in vehicles or in any unsupervised situation in which minors are consuming alcohol.
3. Students may not be in attendance at a social activity, in a vehicle, or any other situation where controlled substances/controlled substance analogs are being used.
C. Classification 3 Rules
The coach/director of the activity, the building principal or the athletic director will investigate violations of Classification 3 Rules. The penalty for a violation will be assigned by the coach/director of the activity and is subject to review by the building principal. Participants penalized under this Section of the Code are entitled to full appeal rights as provided in Section VII, Appeal Process Procedures Related to Code Violations.
1. Hair length, style, and grooming shall be regulated and participants shall receive further direction in all related matters from their respective directors.
2. Misconduct, in or out of school, which brings discredit to the participant, their parent/legal guardian, the team or performance group is prohibited. Vandalism, insubordination, profanity, obscene gestures, cheating and/or any other incident, which results in an in-school or profanity, obscene gestures, cheating and/or any other incident, which results in an in-school or out-of-school suspension, are included under this guideline.
3. Participants kept after school for disciplinary reasons or who are serving a suspension from school shall not be allowed to participate in practice or activities during the time specified in the disciplinary action. Late bus transportation will not be provided.
4. Dress before, during, and after performances shall be determined by the coach/director.
5. All participants are required to travel to and from out of town contests and performances with the group and on school provided transportation unless otherwise arranged in advance and in accordance with Board of Education policy.
6. Participants may ride home from contests or performances with their own parent/legal guardian provided said parent/legal guardian speaks to the coach and provides a Contest Travel Release. Other transportation arrangements must be approved in advance by the building principal and be in accordance with Board of Education policy.
7. Each participant is responsible for proper care of all supplies and equipment issued to him/her.
8. Curfews will be set by the coaches/directors and must be followed by the participants.
9. In order for an individual to participate in a game, practice, or activity, he/she must be in attendance at school, for the full school day. The only exceptions are an emergency, a pre-excused absence, a doctor’s excuse, or permission from the school office.
10. A coach/director of an activity may set other regulations for his/her activity. Such regulations, including requirements for awards should be communicated to the participants at the beginning of the activity.
D. Classification 4 Rules
Academic eligibility shall be determined according to the following rules and regulations:
1. Any participant receiving an “F” or “Incomplete” quarterly grade on his/her report card shall be
placed on academic probation for all extra-curricular activities and all coaches/directors of activities will be notified of students on academic probation. Students and their parent/legal guardians will be notified by mail of probationary status. While on academic probation, a student may practice and compete or perform. At the midterm deficiency date established by the building principal, the grades of all probationary students will be checked. Students who are passing all subjects will be removed from the academic probationary list. Any probationary student who is not passing all subjects at the midterm deficiency date will be immediately placed on the academic ineligible list until the end of the quarter grades are completed.
2. Any student who receives two (2) or more “F’s” at the end of any quarter will be placed on the academic ineligible list for the following quarter. While on the academic ineligible list, a student may practice, but may not compete or perform, provided the student voluntarily participates in an academic tutorial program designed to improve his/her failing grades. Such a program will be arranged when circumstances make it possible for the coach, athletic director or other school personnel to do so. The continuation of such a tutorial program is dependent upon the cooperation of the student involved and will be terminated for non-cooperation. All tutorial programs must be approved by the athletic director. The status of academically ineligible students who are voluntarily participating in such a tutorial program will be evaluated at the midterm deficiency date and such students who are passing all subjects will be upgraded to probationary status.
3. Any student enrolled in a special education program under Subchapter V of Chapter 115 must be making satisfactory progress only as it related to his/her ability and status at the time he/she was admitted to the special education program.
SECTION V - PENALTIES
A. Classification 1 Rules Violations
1. Athletes and Cheerleaders
a. First Violation - A participant must serve a disciplinary probationary period during which time
the participant must practice, follow all guidelines established by the coach, and demonstrate a good attitude. The participant shall be ineligible to participate in any contests or scrimmages during the probationary period. The probationary period shall begin immediately upon the ruling of a violation and shall end after a prescribed length of time. The ending date of the probationary period shall be the conclusion of the prescribed number of varsity interscholastic contests. The probationary period for violations which occur at a time which causes the probationary period to overlap two (2) different activity seasons shall be pro-rated over the two seasons rounded to the next highest whole number.
Using current WIAA provisions, the probationary period for each sport shall be the following number of varsity interscholastic contests:
Wautoma High Parkside School
Baseball/Softball 5 Basketball 3
Basketball 5 Football 1
Cross Country 3 Volleyball 2
Football 3 Wrestling 1
Golf 4
Soccer 4
Volleyball 4
Wrestling 4
Track 4
The probationary period for each JV sport will be pro-rated accordingly.
b. Second Violation - A second violation will result in a probationary period equivalent to two times the probationary period as computed above. If the athlete intends to participate with a team when the suspension runs out, the athlete may continue to practice at the discretion of the coach.
c. Third Violation - The athlete will be suspended from all athletic participation for one (1) calendar year beginning on the date of the third violation. If the athlete intends to participate with a team when the suspension runs out, the athlete may continue to practice at the discretion of the coach.
d. Fourth Violation - The athlete will be ineligible for all athletic participation for the remainder of his/her enrollment in the Wautoma Area School District beginning on the date of the fourth violation.
2. All other Extra-curricular Activities
a. First Violation - Suspension from one (1) performance, contest, meet or trip for each of the activities in which the student is participating at the time of the violation. The student may continue to practice if the activity involves practice sessions. In cases of multiple performances of the same event and in which the roles are dependent upon the selection of a single performer, the coach/director may disqualify a student for that role when his/her violation jeopardizes the performance.
b. Second Violation - Suspension from two (2) performances, contests, meets, or trips for each of the activities in which the student is participating at the time of the violation. If the student intends to participate with a team when the suspension runs out, the student may continue to practice at the discretion of the coach/director.
c. Third Violation - Suspension from participation in all extra-curricular activities for one (1) calendar year beginning on the date of the third violation. . If the student intends to participate with a team when the suspension runs out, the student may continue to practice at the discretion of the coach/director.
d. Fourth Violation - The student will be suspended from all extra-curricular participation for the
remainder of his/her enrollment in the Wautoma Area School District beginning on the date of the fourth violation.
3. Voluntary Counseling Provision
a. Alcohol and Controlled Substance/Controlled Substance Analogs - On the first or second
violation of the rules prohibiting use or possession of alcohol and/or controlled substances/controlled substance analogs without a practitioner’s prescription, adult students (18 or over) or the parent/legal guardians of a minor student, may, at their own expense, voluntarily enroll the student in a substance use and alcohol assessment program. If the student cooperatively participates in the assessment and any treatment plan deemed appropriate by the counselor(s), the penalties for the first and second violations will be reduced by one-half (1/2) rounded to the next highest whole number. Adult students or parent/legal guardians of minor students must sign a release of information at the counseling center so that the school can get verification that the student cooperatively participated in the assessment and treatment program. Failure to follow these guidelines will cause the original penalties to be restored.
b. Tobacco - On the first or second violation of the rules prohibiting use or possession of tobacco, a student may voluntarily participate in an educational program designed to fully educate students regarding the hazards of tobacco use and the consequences to their health. The program shall be designed to include a variety of educational experiences and shall include a counseling requirement.
If the student successfully completes the educational/counseling program, the penalties for the first and second violations will be reduced by one-half (1/2) rounded to the next highest number. Failure to complete the program will cause the original penalties to be restored.
c. Serious Misconduct - After the first or second violation of the rule, which prohibits serious misconduct, convictions, misdemeanors, or felonies, a student may voluntarily participate in a counseling program designed to modify his/her behavior. The counseling program will be individually designed to fit the circumstances of the student and may require behavioral contracts and involvement in professional counseling agencies. The design of the counseling program shall be the responsibility of the building principal, subject to the approval of the Athletic Council. If the student successfully completes the behavioral counseling program, the penalties for the first and second violations will be reduced by one-half (1/2) rounded to the next highest number. Failure to complete the program will cause the original penalties to be restored.
B. Classification 2 Rules Violations
1. First Violation – Suspension from one (1) performance, contest, meet or trip for each of the activities in which the student is participating at the time of the violation. The student may continue to practice if the activity involves practice sessions.
2. Second Violations – Suspension from two (2) performances, contests, meets, or trips for each of the activities in which the student is participating at the time of the violation. If the student intends to participate with a team when the suspension runs out, the student may continue to practice at the discretion of the coach/director.
3. Third Violation – Suspension from participation in all extra-curricular activities for one (1) calendar year beginning on the date of the third violation. If the student intends to participate with a team when the suspension runs out, the student may continue to practice at the discretion of the coach/director.
4. Fourth Violation – The student will be suspended from all extra-curricular participation for the remainder of their enrollment in the Wautoma Area School District beginning on the date of the fourth violation.
C. Classification 3 Rules Violations
First Violation – Suspension from one (1) performance, contest, meet or trip for each of the
activities in which the student is participating at the time of the violation. The student may
continue to practice if the activity involves practice sessions.
2. Second Violations – Suspension from two (2) performances, contests, meets, or trips for each of the activities in which the student is participating at the time of the violation. If the student intends to participate with a team when the suspension runs out, the student may continue to practice at the discretion of the coach/director.
3. Third Violation – Suspension from participation in all extra-curricular activities for one (1) calendar year beginning on the date of the third violation. If the student intends to participate with a team when the suspension runs out, the student may continue to practice at the discretion of the coach/director.
4. Fourth Violation – The student will be suspended from all extra-curricular participation for the remainder of their enrollment in the Wautoma Area School District beginning on the date of the fourth violation.
D. Classification 4 Rules Violations
Academic eligibility shall be determined based upon quarterly grades earned as described in Section IV (D) above.
E. Gold W Awards
Wautoma High School students, at the end of their careers, are eligible to receive the “Gold W”. Any student penalized for a violation of a Classification 1 Rule shall not be eligible to receive a “Gold W” for the activities in which the student was penalized.
An athlete wishing to transfer from one sport to another must gain permission, in writing, from both head coaches/directors involved. No transfer will be allowed if the athlete is under disciplinary action in the sport he wishes to leave.
F. If an athlete misses practice, and is unexcused, the athlete may be suspended for the next contest.
G. No student, who is dropped from one squad for disciplinary reasons, shall be eligible to compete in another sport during the same season.
H. A student may go out for only one sport per season.
If the number of athletes trying out for a sport is more than the facilities and equipment can accommodate, selection will be made based on ability shown. Choosing the members of the squad is the sole responsibility of the coach. When squad cuts become a necessity, the process will include three important elements:
1. The athlete must compete in a minimum of 10 hours of practice time and perform in at least one intra-squad game.
2. The coach will discuss the criteria used to select the team, the number to be selected and practice and game commitments.
3. The athlete, after being informed of the cut by the coach, may request a meeting with the coach to discuss the reason for the action and alternatives for participation in the sport or other areas of the extracurricular activities program.
I. Students are under the authority of their coaches/directors and refusal to obey reasonable orders of a coach can be grounds for immediate suspension or dismissal from the squad and/or participation in some or all of the future Wautoma contests.
J. All reports of violations must be submitted to the athletic director, in writing, and signed by the person making the report within 10 school days of the infraction.
K. Each athlete is responsible for the school equipment issued to him/her. This equipment must be returned at the end of the season. Failure to do so may result in the athlete’s exclusion from continued interscholastic participation and any awards earned by the student shall not be presented until all the equipment is accounted for. All lost, stolen or the athlete to whom it was issued must pay for damaged equipment.
L. Seniors in team sports may not compete on the JV level. Exceptions to this would be a foreign exchange student or a student with special needs.
Sunday and special holiday practices can only be held between the hours of 1:00 pm and 6:00 pm provided they have been pre-approved by the building principal or athletic director.
M. The total length of these practices can be no longer than two hours. These practices cannot be made mandatory.
N. All injuries must be reported to the coach of the activity immediately.
O. The Board of Education requires that athletes be covered by insurance to participate. Please list your insurance carrier on the Emergency Permission Form. If you have no insurance, the school has a backup plan, which is available. In hardship cases, contact the building principal to work out a solution.
THE ATHLETIC CODE IS ENFORCED FOR 12 MONTHS
SECTION VI – EXTRA-CURRICULAR COUNCIL PROCEDURES
The extra-curricular council shall be composed of the building principal, who shall act as chairperson, the athletic director, and three coaches/directors appointed by the building principal.
A student who admits to a Classification 1 or 2 Rule violation will not appear before the council, but will meet with the building principal to receive the penalty for said violation as set forth in this code. The building principal will notify, in writing, the student and parent/legal guardians regarding the restrictions set forth in the penalty.
A. Duties – The council will be responsible for investigating violations of the extra-curricular participation code. A majority vote of the council will be used in rendering all decisions.
B. Procedure – Upon receipt of an alleged violation, the building principal shall be notified. The witness or witnesses must put their allegation in writing and be willing to testify before the extracurricular council. If an extracurricular council is to be convened, the meeting shall be conducted in accordance with open meetings law; §19.83 Wis. Stats. The building principal shall notify the student and parents/guardians of the allegation and inform them of the time and place of the extra-curricular council hearing on the allegation. The hearing shall be scheduled within five (5) school days of the receipt of the allegation. The student and parent/legal guardians shall be invited to attend the hearing and to present evidence relative to the allegation. Evidence may be presented in the form of signed written statements and witnesses may be present to provide information regarding the allegation. Students may also be represented by legal counsel. The building principal shall provide the student and parents/guardians with
a written copy of the allegation and shall provide copies of the appeal procedures. After hearing all the evidence, the council shall determine whether a violation has occurred. The student and parent/legal guardians shall be notified immediately and in writing of the decision of the council. If a violation is ruled, the penalties as prescribed in this code shall be assessed by the building principal commencing immediately or as described above.
SECTION VII – APPEAL PROCEDURES RELATED TO CODE VIOLATIONS
The appeal process is a procedure the courts recognize as a necessary part of any rules and regulations.
The appeal process recognizes the rights of the individual and outlines his/her recourse in the event of disagreement with the decision of the person(s) designated to rule on violations of this code. The appeal steps for a participant in extra-curricular activities to follow in appealing decisions related to eligibility are outlined here. It should be understood that participants and parents/legal guardians will be expected to follow the appeal steps in the event legal action should be initiated at some later date.
A. After a ruling of ineligibility resulting in suspension from extra-curricular activities has been made, a participant and/or his/her parents/guardians may formally appeal the decision in writing to the District Administrator provided an appeal is received within 14 days from the first day such ineligibility shall take effect.
B. After an appeal has been received, a date for a hearing shall be established by the District
Administrator with said date to be no later than seven (7) school days after receipt of the written appeal of the student and his/her parents/guardians. Present at the hearing in addition to the building principal and District Administrator, may be the participant, the parents/guardians and if a rule relating to a specific activity is involved, the coach of that activity.
C. The student will be provided with an opportunity to testify and present other evidence on his/her behalf at the hearing.
D. Proceedings of the hearing including the decision, but not the deliberation, will be taped and a copy of these proceedings will be available to the student and his/her parent/legal guardian upon receipt of a written request.
E. If the student and his/her parents/guardians are not satisfied with the findings of the hearing, a second hearing may be requested before the Board of Education. The clerk of the board must receive, in writing, a request for a second hearing before the Board within 14 days of the mailing of the outcome of the first meeting with the District Administrator. NOTE: The entire provisions as outlined in Section B above will be applicable to the second hearing before the Board of Education.
F. If the student and his/her parents/guardians remain dissatisfied with the findings of the second hearing before the board, the student or parents/guardians may seek remedy through the courts.
G. The provisions as outlined above shall be the sole and exclusive remedy for appeal from the rulings referred to in Section A above.
Approved: 1/8/97
Revised: 7/25/02
SECTION I - PHILOSOPHY
The following information has been prepared for the benefit of the participants, the parents/legal guardians, and the coaches/directors in an effort to keep the extra-curricular program a contributing and worthwhile part of the total school program. All coaches/directors of the extra-curricular activities desire that participation be an enriching and healthful experience in which physical, mental, and social growth shall be stimulated through interscholastic competition. A better understanding of the aims, objectives and educational values of the program and the training rules will be realized by a careful reading and discussion of this material by the student and parent/legal guardian.
The Wautoma Area School District Board of Education believes the following to be true:
A. All extra-curricular activities are a privilege to be used by and made available to students who abide by the District rules. Involved students have an obligation to present a positive image to fellow students and the public in general.
B. Extra-curricular activities are secondary to scholastics and should be made available only if the student is achieving passing grades in the classroom.
C. All extra-curricular activity participants should be treated equally with the rules and procedures of the code applying to athletes and non-athletes alike. Past practices of making athletics the only activities subject to code provisions are unfair and in opposition to the responsibilities of the Board of Education.
D. Part of the learning process is realizing that laws are always present in society, choices always have to be made, and consequences of violations will have to be paid.
E. Responsibility comes with every privilege.
F. Wautoma students are expected to conduct themselves with pride in their efforts, regardless of
winning or losing, and to realize that the teams we compete against are composed of people who will also be giving their best.
SECTION II - PROCEDURES
A. Prior to any participation, all participants in extra-curricular activities shall, with their parent/legal guardian, read, discuss, and sign a pledge to follow the rules of this District. No student can participate in practice or activities until his/her pledge copy is signed and on file with the head coach/director.
B. Extra-curricular activities shall include, but not be limited to, the following:
1. All sports teams and cheerleaders.
2. Forensics.
3. Class plays.
4. Band and vocal music activities outside the regular classroom. The performance of the band or
choir as a full unit shall not be considered an extra-curricular activity because its performance is an integral part of the regular classroom. These units are, therefore, not subject to policies of this code.
5. Organizational trips or activities.
6. Solo and ensemble activities.
7. Pep Band.
8. Trips by non-participants to state contests.
9. Math team and Academic Decathlon team.
Activities not identified above shall be identified prior to the commencement of the activity
C. All students must procure, complete, and return to the head coach, the required WIAA Physical Examination and Permit Card. The Policy Agreement Form and Enrollment and Emergency Permission Form must be turned in to the office. No student can participate in practices or games until the athletic director processes the physical card and the two forms.
D. All athletes are subject to WIAA rules and participants in other activities are also subject to rules established by their respective state or regional organizations.
E. At the first meeting of an activity, the head coach/director of the activity shall review the rules established by this code, including the appeal procedure, to insure a complete understanding of what is expected of all participants.
SECTION III - RESPONSIBILITIES
Participating in extra-curricular activities is a privilege extended to all students provided they are willing to assume certain responsibilities. The Board of Education has established the following expectations of students who wish to represent the Wautoma Area School District in extra-curricular activities:
1. Display the highest standards of sportsmanship.
2. Display respect for those in authority, including coaches/directors, teachers and officials.
3. Be well groomed at all times.
4. Display high standards of social behavior.
5. Meet all eligibility requirements, including the specific requirements provided in this code.
SECTION IV - RULES OF CONDUCT
In order to promote good sportsmanship and respect for rules and authority, to establish teamwork, leadership, pride, and discipline and to eliminate disruptive influences, disturbances in the locker rooms, on the playing field, in the rehearsal areas and on trips off the school grounds, rules have been established. A participant who complies with these rules overtly demonstrates his/her desire to dedicate himself/herself to self-improvement and to enhance the best interest of fellow students, coaches/directors, and the school.
The Board of Education and District policies govern student behavior and the Board of Education will become involved whenever student actions:
1. Affect the orderly operation of classes and/or school activities.
2. Affect the public image of the school and/or community.
Therefore, all participants in the extra-curricular activities shall adhere to the following rules:
A. Classification 1 Rules
Any participant in extra-curricular activities who is charged with a violation of a Classification 1 Rule, which he/she denies, shall, within five (5) school days of the reported infraction, appear before the extracurricular council, whose purpose is to judge whether a rule violation occurred. In such cases, the student shall be allowed to practice, but may not participate in contests or performances until a ruling is made.
1. The use or possession of smoking materials and/or tobacco in any form is prohibited.
2. Consumption or possession of alcoholic beverages is prohibited.
3. The use/possession or intent to buy/sell/trade controlled substances/controlled substance analogs without a practitioner’s prescription or the paraphernalia associated with controlled substances is prohibited.
4. Serious misconduct, convictions, misdemeanors or felonies, in or out of school, which bring discredit to the participant, his/her parents/guardians, the school, the team or performance group is prohibited. Misconduct such as Vandalism, insubordination, profanity, obscene gestures, and taunting of officials or opponents are included under this guideline.
B. Classification 2 Rules
Any participant in extra-curricular activities who is charged with a violation of a Classification 2 Rule, which he/she denies, shall, within five (5) school days of the reported infraction appear before the extracurricular council, whose purpose is to judge whether or not a rule violation occurred. In such cases, the student shall be allowed to practice, but may not participate in contests or performances until a ruling is made.
1. Students may not be in attendance at a social activity without parents/legal guardians where minors are consuming alcohol.
2. Students may not be in vehicles or in any unsupervised situation in which minors are consuming alcohol.
3. Students may not be in attendance at a social activity, in a vehicle, or any other situation where controlled substances/controlled substance analogs are being used.
C. Classification 3 Rules
The coach/director of the activity, the building principal or the athletic director will investigate violations of Classification 3 Rules. The penalty for a violation will be assigned by the coach/director of the activity and is subject to review by the building principal. Participants penalized under this Section of the Code are entitled to full appeal rights as provided in Section VII, Appeal Process Procedures Related to Code Violations.
1. Hair length, style, and grooming shall be regulated and participants shall receive further direction in all related matters from their respective directors.
2. Misconduct, in or out of school, which brings discredit to the participant, their parent/legal guardian, the team or performance group is prohibited. Vandalism, insubordination, profanity, obscene gestures, cheating and/or any other incident, which results in an in-school or profanity, obscene gestures, cheating and/or any other incident, which results in an in-school or out-of-school suspension, are included under this guideline.
3. Participants kept after school for disciplinary reasons or who are serving a suspension from school shall not be allowed to participate in practice or activities during the time specified in the disciplinary action. Late bus transportation will not be provided.
4. Dress before, during, and after performances shall be determined by the coach/director.
5. All participants are required to travel to and from out of town contests and performances with the group and on school provided transportation unless otherwise arranged in advance and in accordance with Board of Education policy.
6. Participants may ride home from contests or performances with their own parent/legal guardian provided said parent/legal guardian speaks to the coach and provides a Contest Travel Release. Other transportation arrangements must be approved in advance by the building principal and be in accordance with Board of Education policy.
7. Each participant is responsible for proper care of all supplies and equipment issued to him/her.
8. Curfews will be set by the coaches/directors and must be followed by the participants.
9. In order for an individual to participate in a game, practice, or activity, he/she must be in attendance at school, for the full school day. The only exceptions are an emergency, a pre-excused absence, a doctor’s excuse, or permission from the school office.
10. A coach/director of an activity may set other regulations for his/her activity. Such regulations, including requirements for awards should be communicated to the participants at the beginning of the activity.
D. Classification 4 Rules
Academic eligibility shall be determined according to the following rules and regulations:
1. Any participant receiving an “F” or “Incomplete” quarterly grade on his/her report card shall be
placed on academic probation for all extra-curricular activities and all coaches/directors of activities will be notified of students on academic probation. Students and their parent/legal guardians will be notified by mail of probationary status. While on academic probation, a student may practice and compete or perform. At the midterm deficiency date established by the building principal, the grades of all probationary students will be checked. Students who are passing all subjects will be removed from the academic probationary list. Any probationary student who is not passing all subjects at the midterm deficiency date will be immediately placed on the academic ineligible list until the end of the quarter grades are completed.
2. Any student who receives two (2) or more “F’s” at the end of any quarter will be placed on the academic ineligible list for the following quarter. While on the academic ineligible list, a student may practice, but may not compete or perform, provided the student voluntarily participates in an academic tutorial program designed to improve his/her failing grades. Such a program will be arranged when circumstances make it possible for the coach, athletic director or other school personnel to do so. The continuation of such a tutorial program is dependent upon the cooperation of the student involved and will be terminated for non-cooperation. All tutorial programs must be approved by the athletic director. The status of academically ineligible students who are voluntarily participating in such a tutorial program will be evaluated at the midterm deficiency date and such students who are passing all subjects will be upgraded to probationary status.
3. Any student enrolled in a special education program under Subchapter V of Chapter 115 must be making satisfactory progress only as it related to his/her ability and status at the time he/she was admitted to the special education program.
SECTION V - PENALTIES
A. Classification 1 Rules Violations
1. Athletes and Cheerleaders
a. First Violation - A participant must serve a disciplinary probationary period during which time
the participant must practice, follow all guidelines established by the coach, and demonstrate a good attitude. The participant shall be ineligible to participate in any contests or scrimmages during the probationary period. The probationary period shall begin immediately upon the ruling of a violation and shall end after a prescribed length of time. The ending date of the probationary period shall be the conclusion of the prescribed number of varsity interscholastic contests. The probationary period for violations which occur at a time which causes the probationary period to overlap two (2) different activity seasons shall be pro-rated over the two seasons rounded to the next highest whole number.
Using current WIAA provisions, the probationary period for each sport shall be the following number of varsity interscholastic contests:
Wautoma High Parkside School
Baseball/Softball 5 Basketball 3
Basketball 5 Football 1
Cross Country 3 Volleyball 2
Football 3 Wrestling 1
Golf 4
Soccer 4
Volleyball 4
Wrestling 4
Track 4
The probationary period for each JV sport will be pro-rated accordingly.
b. Second Violation - A second violation will result in a probationary period equivalent to two times the probationary period as computed above. If the athlete intends to participate with a team when the suspension runs out, the athlete may continue to practice at the discretion of the coach.
c. Third Violation - The athlete will be suspended from all athletic participation for one (1) calendar year beginning on the date of the third violation. If the athlete intends to participate with a team when the suspension runs out, the athlete may continue to practice at the discretion of the coach.
d. Fourth Violation - The athlete will be ineligible for all athletic participation for the remainder of his/her enrollment in the Wautoma Area School District beginning on the date of the fourth violation.
2. All other Extra-curricular Activities
a. First Violation - Suspension from one (1) performance, contest, meet or trip for each of the activities in which the student is participating at the time of the violation. The student may continue to practice if the activity involves practice sessions. In cases of multiple performances of the same event and in which the roles are dependent upon the selection of a single performer, the coach/director may disqualify a student for that role when his/her violation jeopardizes the performance.
b. Second Violation - Suspension from two (2) performances, contests, meets, or trips for each of the activities in which the student is participating at the time of the violation. If the student intends to participate with a team when the suspension runs out, the student may continue to practice at the discretion of the coach/director.
c. Third Violation - Suspension from participation in all extra-curricular activities for one (1) calendar year beginning on the date of the third violation. . If the student intends to participate with a team when the suspension runs out, the student may continue to practice at the discretion of the coach/director.
d. Fourth Violation - The student will be suspended from all extra-curricular participation for the
remainder of his/her enrollment in the Wautoma Area School District beginning on the date of the fourth violation.
3. Voluntary Counseling Provision
a. Alcohol and Controlled Substance/Controlled Substance Analogs - On the first or second
violation of the rules prohibiting use or possession of alcohol and/or controlled substances/controlled substance analogs without a practitioner’s prescription, adult students (18 or over) or the parent/legal guardians of a minor student, may, at their own expense, voluntarily enroll the student in a substance use and alcohol assessment program. If the student cooperatively participates in the assessment and any treatment plan deemed appropriate by the counselor(s), the penalties for the first and second violations will be reduced by one-half (1/2) rounded to the next highest whole number. Adult students or parent/legal guardians of minor students must sign a release of information at the counseling center so that the school can get verification that the student cooperatively participated in the assessment and treatment program. Failure to follow these guidelines will cause the original penalties to be restored.
b. Tobacco - On the first or second violation of the rules prohibiting use or possession of tobacco, a student may voluntarily participate in an educational program designed to fully educate students regarding the hazards of tobacco use and the consequences to their health. The program shall be designed to include a variety of educational experiences and shall include a counseling requirement.
If the student successfully completes the educational/counseling program, the penalties for the first and second violations will be reduced by one-half (1/2) rounded to the next highest number. Failure to complete the program will cause the original penalties to be restored.
c. Serious Misconduct - After the first or second violation of the rule, which prohibits serious misconduct, convictions, misdemeanors, or felonies, a student may voluntarily participate in a counseling program designed to modify his/her behavior. The counseling program will be individually designed to fit the circumstances of the student and may require behavioral contracts and involvement in professional counseling agencies. The design of the counseling program shall be the responsibility of the building principal, subject to the approval of the Athletic Council. If the student successfully completes the behavioral counseling program, the penalties for the first and second violations will be reduced by one-half (1/2) rounded to the next highest number. Failure to complete the program will cause the original penalties to be restored.
B. Classification 2 Rules Violations
1. First Violation – Suspension from one (1) performance, contest, meet or trip for each of the activities in which the student is participating at the time of the violation. The student may continue to practice if the activity involves practice sessions.
2. Second Violations – Suspension from two (2) performances, contests, meets, or trips for each of the activities in which the student is participating at the time of the violation. If the student intends to participate with a team when the suspension runs out, the student may continue to practice at the discretion of the coach/director.
3. Third Violation – Suspension from participation in all extra-curricular activities for one (1) calendar year beginning on the date of the third violation. If the student intends to participate with a team when the suspension runs out, the student may continue to practice at the discretion of the coach/director.
4. Fourth Violation – The student will be suspended from all extra-curricular participation for the remainder of their enrollment in the Wautoma Area School District beginning on the date of the fourth violation.
C. Classification 3 Rules Violations
First Violation – Suspension from one (1) performance, contest, meet or trip for each of the
activities in which the student is participating at the time of the violation. The student may
continue to practice if the activity involves practice sessions.
2. Second Violations – Suspension from two (2) performances, contests, meets, or trips for each of the activities in which the student is participating at the time of the violation. If the student intends to participate with a team when the suspension runs out, the student may continue to practice at the discretion of the coach/director.
3. Third Violation – Suspension from participation in all extra-curricular activities for one (1) calendar year beginning on the date of the third violation. If the student intends to participate with a team when the suspension runs out, the student may continue to practice at the discretion of the coach/director.
4. Fourth Violation – The student will be suspended from all extra-curricular participation for the remainder of their enrollment in the Wautoma Area School District beginning on the date of the fourth violation.
D. Classification 4 Rules Violations
Academic eligibility shall be determined based upon quarterly grades earned as described in Section IV (D) above.
E. Gold W Awards
Wautoma High School students, at the end of their careers, are eligible to receive the “Gold W”. Any student penalized for a violation of a Classification 1 Rule shall not be eligible to receive a “Gold W” for the activities in which the student was penalized.
An athlete wishing to transfer from one sport to another must gain permission, in writing, from both head coaches/directors involved. No transfer will be allowed if the athlete is under disciplinary action in the sport he wishes to leave.
F. If an athlete misses practice, and is unexcused, the athlete may be suspended for the next contest.
G. No student, who is dropped from one squad for disciplinary reasons, shall be eligible to compete in another sport during the same season.
H. A student may go out for only one sport per season.
If the number of athletes trying out for a sport is more than the facilities and equipment can accommodate, selection will be made based on ability shown. Choosing the members of the squad is the sole responsibility of the coach. When squad cuts become a necessity, the process will include three important elements:
1. The athlete must compete in a minimum of 10 hours of practice time and perform in at least one intra-squad game.
2. The coach will discuss the criteria used to select the team, the number to be selected and practice and game commitments.
3. The athlete, after being informed of the cut by the coach, may request a meeting with the coach to discuss the reason for the action and alternatives for participation in the sport or other areas of the extracurricular activities program.
I. Students are under the authority of their coaches/directors and refusal to obey reasonable orders of a coach can be grounds for immediate suspension or dismissal from the squad and/or participation in some or all of the future Wautoma contests.
J. All reports of violations must be submitted to the athletic director, in writing, and signed by the person making the report within 10 school days of the infraction.
K. Each athlete is responsible for the school equipment issued to him/her. This equipment must be returned at the end of the season. Failure to do so may result in the athlete’s exclusion from continued interscholastic participation and any awards earned by the student shall not be presented until all the equipment is accounted for. All lost, stolen or the athlete to whom it was issued must pay for damaged equipment.
L. Seniors in team sports may not compete on the JV level. Exceptions to this would be a foreign exchange student or a student with special needs.
Sunday and special holiday practices can only be held between the hours of 1:00 pm and 6:00 pm provided they have been pre-approved by the building principal or athletic director.
M. The total length of these practices can be no longer than two hours. These practices cannot be made mandatory.
N. All injuries must be reported to the coach of the activity immediately.
O. The Board of Education requires that athletes be covered by insurance to participate. Please list your insurance carrier on the Emergency Permission Form. If you have no insurance, the school has a backup plan, which is available. In hardship cases, contact the building principal to work out a solution.
THE ATHLETIC CODE IS ENFORCED FOR 12 MONTHS
SECTION VI – EXTRA-CURRICULAR COUNCIL PROCEDURES
The extra-curricular council shall be composed of the building principal, who shall act as chairperson, the athletic director, and three coaches/directors appointed by the building principal.
A student who admits to a Classification 1 or 2 Rule violation will not appear before the council, but will meet with the building principal to receive the penalty for said violation as set forth in this code. The building principal will notify, in writing, the student and parent/legal guardians regarding the restrictions set forth in the penalty.
A. Duties – The council will be responsible for investigating violations of the extra-curricular participation code. A majority vote of the council will be used in rendering all decisions.
B. Procedure – Upon receipt of an alleged violation, the building principal shall be notified. The witness or witnesses must put their allegation in writing and be willing to testify before the extracurricular council. If an extracurricular council is to be convened, the meeting shall be conducted in accordance with open meetings law; §19.83 Wis. Stats. The building principal shall notify the student and parents/guardians of the allegation and inform them of the time and place of the extra-curricular council hearing on the allegation. The hearing shall be scheduled within five (5) school days of the receipt of the allegation. The student and parent/legal guardians shall be invited to attend the hearing and to present evidence relative to the allegation. Evidence may be presented in the form of signed written statements and witnesses may be present to provide information regarding the allegation. Students may also be represented by legal counsel. The building principal shall provide the student and parents/guardians with
a written copy of the allegation and shall provide copies of the appeal procedures. After hearing all the evidence, the council shall determine whether a violation has occurred. The student and parent/legal guardians shall be notified immediately and in writing of the decision of the council. If a violation is ruled, the penalties as prescribed in this code shall be assessed by the building principal commencing immediately or as described above.
SECTION VII – APPEAL PROCEDURES RELATED TO CODE VIOLATIONS
The appeal process is a procedure the courts recognize as a necessary part of any rules and regulations.
The appeal process recognizes the rights of the individual and outlines his/her recourse in the event of disagreement with the decision of the person(s) designated to rule on violations of this code. The appeal steps for a participant in extra-curricular activities to follow in appealing decisions related to eligibility are outlined here. It should be understood that participants and parents/legal guardians will be expected to follow the appeal steps in the event legal action should be initiated at some later date.
A. After a ruling of ineligibility resulting in suspension from extra-curricular activities has been made, a participant and/or his/her parents/guardians may formally appeal the decision in writing to the District Administrator provided an appeal is received within 14 days from the first day such ineligibility shall take effect.
B. After an appeal has been received, a date for a hearing shall be established by the District
Administrator with said date to be no later than seven (7) school days after receipt of the written appeal of the student and his/her parents/guardians. Present at the hearing in addition to the building principal and District Administrator, may be the participant, the parents/guardians and if a rule relating to a specific activity is involved, the coach of that activity.
C. The student will be provided with an opportunity to testify and present other evidence on his/her behalf at the hearing.
D. Proceedings of the hearing including the decision, but not the deliberation, will be taped and a copy of these proceedings will be available to the student and his/her parent/legal guardian upon receipt of a written request.
E. If the student and his/her parents/guardians are not satisfied with the findings of the hearing, a second hearing may be requested before the Board of Education. The clerk of the board must receive, in writing, a request for a second hearing before the Board within 14 days of the mailing of the outcome of the first meeting with the District Administrator. NOTE: The entire provisions as outlined in Section B above will be applicable to the second hearing before the Board of Education.
F. If the student and his/her parents/guardians remain dissatisfied with the findings of the second hearing before the board, the student or parents/guardians may seek remedy through the courts.
G. The provisions as outlined above shall be the sole and exclusive remedy for appeal from the rulings referred to in Section A above.
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