Wautoma Area School District
Approved 08/10/89
Revised 09/09/00
A. Trip requests under Category A (In-State day trips) may be given permission by the respective building administrator provided the following conditions are met:
1. Prior to any contact with students or parents, those staff members proposing a trip shall discuss it with their respective building administrator and follow the administrator’s directive in pursuing appropriate procedures
2. Monies were budgeted and/or there are sufficient monies in the activity account.
3. Students make advanced arrangements for make-up work.
4. Travel time is not in excess of the time spent at the destination.
5. The leave and return times allow for efficient pick-up and return of students to their homes or school.
6. Transportation is scheduled at minimum of one (1) week (two-weeks preferred) prior to the date of the trip.
7. Proper insurance endorsements must be sought when required.
8. Use of alcohol, tobacco products, and/or illegal drugs is prohibited by students and chaperones.
B. Trip request under Category B (In-State overnight trips) may be given permission by the Board at a regularly scheduled meeting provided that the following conditions are met:
1. Prior to any contact with student or parents, those staff members proposing a trip shall discuss it with their respective building administrator and follow the administrator’s directive in pursuing appropriate procedures
2. Advanced planning to assure financial aid information will be provided to students with financial needs.
3. All trip requests must be submitted prior to October 1 of each school year.
4. The following information must be submitted with the trip request:
a. An explanation of all financial arrangements that includes the total cost, the cost per student, and what is to be included in these costs.
b. The names of the organizer and traveling supervisor(s) and the name(s) of any other personnel who will accompany the students on the trip. The organizer and traveling supervisor(s) are to be employee(s) of the District.
c. The length of time for travel to include departure and return times, dates, distance, and modes of travel.
d. A preliminary list of all participants. All later changes must be reported to the building administrator as they are received.
e. Every attempt should be made to schedule approved trips during vacation periods or times when school is not in session.
5. Parents must submit signed permission and medical slips to the building administrator’s office after trip approval has been given and before the scheduled departure.
6. Assurance is required that a bonded carrier will do all travel.
7. Students make advanced arrangements for make-up work.
8. Proper insurance endorsements must be sought when required.
9. Use of alcohol, tobacco and/or illegal drugs is prohibited by students and chaperones.
C. Trip requests under Category C (Out-of-State day or overnight trips) may be given permission by the Board with preliminary and final approval at two (2) different regularly scheduled meetings provided that the following conditions are met:
1. All conditions listed under Category B have been met.
2. The names of all persons receiving free transportation, if applicable, must be submitted.
3. All custodial parents/legal guardians sign permission slips and waiver forms in front of a notary public.
4. Review by the District’s legal counsel.
D. Trip requests under Category D (Abroad trips) may be given permission by the Board with preliminary and final approval at two (2) different regularly scheduled meetings provided the following conditions are met:
1. All conditions listed under Category C have been met.
2. The District shall not permit the use of its facilities, time, or staff involvement in advertising or the promotion of unauthorized foreign study tours. Parents should be notified that the District does not authorize or support such activities.
Cross Reference: Policy 361 Rule-Guidlelines for Selecting Instructional and Library Materials, 411-Equal
Educational Opportunities
